Administrative Assistant, Publicity West Coast

Paramount•Los Angeles, CA

20h•Onsite

About The Position

The National Publicity team supports the strategic development and execution of public relations campaigns for Paramount’s film slate, working closely with talent, filmmakers, and media to drive awareness and cultural impact. This role serves as a key operational backbone for the team, providing administrative and logistical support to Senior Publicists while helping coordinate publicity initiatives from early planning through release. The team operates in a fast-paced, high-visibility environment, requiring strong organization, communication, and a passion for entertainment, media, and storytelling!

Requirements

Bachelor's Degree or equivalent work experience
Minimum one year related experience (strong internship experience considered)
Highly Proficient with MS software including Word, Excel & PowerPoint
Experience in Entertainment Industry a plus
Ability to multitask and deliver in a fast-paced environment under tight deadlines in a calm manner
Excellent written, verbal, and interpersonal skills with the ability to interface with senior management, talent, filmmakers and their representatives
Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently
Good relationship building skills
Should be familiar with a variety of industry and media concepts, practices, and procedures
Desire to consume and learn about press, media, and entertainment industry
Has a positive attitude and drive to contribute to both team and department

Responsibilities

Provides administrative support for two Senior Publicists, including phones, email correspondence, travel, expenses, and scheduling/coordinating meetings as needed.
Maintains all internal team documents; responsible for creating folders for all titles, gathering and inputting campaign updates to calendars, timelines, status reports, etc.
Work with the Senior Publicists and Executive Assistant to update film buckslips and talent rep database with talent rep contact information.
Coordinates with Senior Publicists, talent representatives, and glam booking agencies for talent grooming and styling deals, including negotiating rates, scheduling, and troubleshooting.
Responsible for arranging all talent and representative/guest travel for all publicity activities, including flights, hotel and cars.
Assists with drafting talent schedules and inputting grooming and transportation updates.
Manages and tracks invoices, PO’s, and billing inquiries from publicity-related vendors (i.e. groomers, stylists, security); work with SVP, Senior Publicists, travel and finance to maintain budgets.
Collaborates with Publicists with special campaign projects as needed, including generating presentation materials, spearheading research initiatives and participating in task forces.
Arranges press travel for press junkets, premieres, and set visits.
Manages press screening invites, rsvp lists, and check-in; assists with gathering and distributing press reactions.
Covers press screenings, press days, junkets, premieres, and other film-related events; handles film talent/filmmakers on-site at press days, junkets, premieres, interviews, and appearances, conventions (i.e. CinemaCon, Comic-Con, WonderCon, etc.), award shows, film festivals, and other publicity events.
Continually manages and updates press lists for screenings and press blasts.
Be knowledgeable of national print, broadcast, and online outlets and writers/hosts in LA & NY; demonstrates a keen interest in national press, media and celebrity trends and consumes them across various platforms; stays up-to-date on relevant industry-related news and coverage of Paramount films, talent and filmmakers.
Brainstorms with publicity teams for film initiatives and fresh story ideas.