Administrative Assistant - Public Relations

Southern Company • Birmingham, AL

3d • Hybrid

About The Position

This position will provide administrative support to the Alabama Power Public Relations team and will be responsible for timekeeping, expenses, invoicing, Purchase Requisitions/Purchase Orders set-up, assist with the creative services tracking system, calendar coordination and general office support. This role requires a high-level of organization, proficiency in Oracle HCM, Microsoft Office and Maximo and the ability to work in a fast-paced environment. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week.

Requirements

• High School Diploma or Equivalent preferred
• Excellent planning and organizational skills
• Exceptional written and verbal communication skills are required
• Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required
• Proficiency in the Oracle HCM, Microsoft Office software suite required; Knowledge of Maximo preferred; Ability to quickly pick up new digital tools and technology is key to success
• Ability to work in a team environment with diverse disciplines and backgrounds
• The ability to maintain a positive attitude and a commitment to providing excellent customer service
• Demonstrates good time management skills, willing to work with others and/or taking on additional responsibilities to meet critical deadlines
• Demonstrate behaviors consistent with Our Values – Safety First, Unquestionable Trust, Superior Performance and Total Commitment

Nice To Haves

• Knowledge of Maximo preferred

Responsibilities

• Perform timekeeping reminders and some administration
• Expense management
• Manage check requests and invoice processing
• Prepare purchase requisitions/purchase orders
• Manage mail distribution for department
• Work with new employees to set up badges, parking, office space, etc.
• Manage contractors and vendor paperwork in various systems
• Monitor and assist with creative services tracking system, project management and monthly reconciliation
• Maintain supply room order/accessibility; Orders and maintains office supplies and submits facilities work orders when needed
• Assist with meeting and travel arrangements as needed
• Calendar and coordinate department meetings as needed
• Understands general accounting processes and POET departmental coding
• Other duties as assigned

Benefits

• competitive base salary
• annual incentive awards for eligible employees
• health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being
• Additional and specific details about total compensation and benefits will also be provided during the hiring process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED