Administrative Assistant - Public Relations

Southern Company•Birmingham, AL

2d•Hybrid

About The Position

This position will provide administrative support to the Alabama Power Public Relations team and will be responsible for timekeeping, expenses, invoicing, Purchase Requisitions/Purchase Orders set-up, assist with the creative services tracking system, calendar coordination and general office support. This role requires a high-level of organization, proficiency in Oracle HCM, Microsoft Office and Maximo and the ability to work in a fast-paced environment. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week.

Requirements

High School Diploma or Equivalent preferred
Excellent planning and organizational skills
Exceptional written and verbal communication skills are required
Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required
Proficiency in the Oracle HCM, Microsoft Office software suite required
Ability to quickly pick up new digital tools and technology is key to success
Ability to work in a team environment with diverse disciplines and backgrounds
The ability to maintain a positive attitude and a commitment to providing excellent customer service
Demonstrates good time management skills, willing to work with others and/or taking on additional responsibilities to meet critical deadlines
Demonstrate behaviors consistent with Our Values – Safety First, Unquestionable Trust, Superior Performance and Total Commitment
Two mandatory assessments (SHL and SkillCheck) must be successfully completed.

Nice To Haves

Knowledge of Maximo preferred

Responsibilities

Perform timekeeping reminders and some administration
Expense management
Manage check requests and invoice processing
Prepare purchase requisitions/purchase orders
Manage mail distribution for department
Work with new employees to set up badges, parking, office space, etc.
Manage contractors and vendor paperwork in various systems
Monitor and assist with creative services tracking system, project management and monthly reconciliation
Maintain supply room order/accessibility; Orders and maintains office supplies and submits facilities work orders when needed
Assist with meeting and travel arrangements as needed
Calendar and coordinate department meetings as needed
Understand general accounting processes and POET departmental coding
Other duties as assigned