Administrative Assistant – Public Relations

Access: Supports for Living • Middletown, NY

6d • $20 - $21 • Onsite

About The Position

Do Work That Matters. In a Culture That Means It. Be part of a team that values connection, accountability, and real impact. Why Access? Because how we work matters just as much as what we do. At Access, our Culture Playbook isn’t a poster on the wall – it’s how we show up for each other and for the people we support. You’ll be part of a team that is: Clear about expectations Supportive and accountable Focused on outcomes that matter to people. And committed to helping people live the healthiest and fullest lives possible – while making sure out staff can do the same. Access: Supports for Living is seeking an enthusiastic Development Administrative Assistant to support our growing Development Department. This is an entry-level opportunity to build a career in fundraising, nonprofit administration, and events—while having fun along the way.

Requirements

• Bachelor’s degree preferred (experience may substitute, including higher-education-based activities)
• At least two years of administrative experience, preferably in a Development or Fundraising office
• Experience managing projects or events is a plus
• Familiarity with fundraising and project management databases such as Monday.com; Raiser’s Edge, Microsoft Dynamics, or similar systems preferred
• Strong proficiency in Microsoft Word, Excel, and PowerPoint
• Excellent organizational skills and attention to detail
• Ability to manage multiple deadlines in a fast-paced environment
• Strong written, verbal, and interpersonal communication skills
• Comfortable working both independently and collaboratively as part of a team

Responsibilities

• Supporting a capital campaign, including special events, donor relations, fund development, and project coordination
• Serving as the primary point person for maintaining donor and prospect records in our Customer Relationship Management (CRM) system
• Creating donor lists, running gift queries, preparing reports, and executing spreadsheets and mail merges
• Responding promptly and professionally to donor phone calls and email inquiries
• Preparing donor correspondence and filing donation-related paperwork in electronic systems
• Scheduling meetings, meal functions, and other logistics as assigned
• Maintaining the highest level of confidentiality regarding donor information and reports
• Assisting at special events—including occasional evenings and weekends—and helping oversee volunteers and event logistics
• With direction, acting as a spokesperson for organizational services and promotions
• Committing to all workplace, food, and safety policies and reporting any safety concerns immediately
• Pitching in on other projects as assigned—no two days are exactly the same!

Benefits

• Be part of a mission-driven organization that strengthens communities and supports meaningful causes
• Gain hands-on experience in fundraising, donor engagement, and special events
• Work with a supportive team that values creativity, initiative, and collaboration
• Enjoy variety, purpose, and opportunities for professional growth

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level