Remote Administrative Assistant - Proofreader

Qureos Inc

2d • Remote

About The Position

The Administrative Assistant / Proofreader will provide administrative, operational, construction, and document-support services for homes under construction and overall company operations. This role will be responsible for managing utility accounts, company credit card expenses, permitting activities, records, and written materials while ensuring information is accurate, organized, and completed on schedule. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable communicating and following up with vendors, utility providers, municipalities, and internal team members. Strong written communication skills, along with excellent spelling, grammar, formatting, and proofreading abilities, are essential for this position.

Requirements

• Strong attention to detail and a high level of accuracy.
• Excellent written communication, spelling, grammar, and proofreading skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple tasks, priorities, and deadlines.
• Ability to follow up consistently and proactively on outstanding items.
• Professional communication skills when working with vendors, agencies, municipalities, and internal teams.
• Basic computer and document-management skills.
• Ability to learn and effectively use Buildertrend and other company software and systems.
• Strong problem-solving and follow-through skills.
• Ability to work independently while knowing when to ask questions or escalate issues.
• Dependable, professional, organized, and trustworthy work habits.
• Ability to maintain confidentiality and handle sensitive company information appropriately.

Responsibilities

• Oversee utility accounts and related billing for homes under construction and company operations, including setting up new accounts, coordinating service requests, managing bills and payment deadlines, paying bills accurately and on time, entering payment information into Buildertrend, coordinating service transfers/disconnects/new requests, monitoring service status, resolving issues, communicating with utility providers, and maintaining organized records.
• Assist with the administration, documentation, and reconciliation of company credit card expenses, including entering transactions into Buildertrend, attaching receipts, reconciling statements, identifying missing documentation, ensuring proper categorization and coding, and maintaining organized records.
• Provide administrative support throughout the permitting process for new homes and related construction activities, including tracking applications, monitoring status, following up with agencies, paying fees, entering information into Buildertrend, preparing/submitting forms, placing/tracking engineering orders, requesting address assignments, maintaining records, and communicating potential delays.
• Review company documents and written materials to ensure accuracy, clarity, professionalism, and proper formatting. This includes proofreading emails, reports, forms, correspondence, and project documents for spelling, grammar, punctuation, capitalization, and formatting errors; checking for consistency in details; identifying typographical and factual inconsistencies; reviewing documents before submission; making corrections; ensuring company standards are met; comparing revised documents; and maintaining confidentiality.
• Provide general administrative support to the construction and operations teams, including maintaining records, monitoring deadlines, communicating professionally with third parties, assisting with administrative tasks, reviewing information for errors, identifying and communicating issues that may cause delays, maintaining confidentiality, and performing other assigned duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed