Administrative Assistant / Project Coordinator

Newrez•Coppell, TX

4d•Onsite

About The Position

At Newrez, we bring big thinkers and caring doers together to make home happen. We’re a team built on heart and hustle, united by a commitment to show up for our customers, our communities, and each other. We believe that when our people thrive, homeowners thrive - and that’s why we invest in your growth, wellbeing, and ability to make an impact. Every day, we work to exceed the expectations of our residential mortgage borrowers and business partners through superior service, simple processes, and clear communication. We do this by empowering our employees, encouraging innovative solutions and recognizing great performance. POSITION SUMMARY The Project Coordinator - Technology provides operational and project support to the Technology Executive and leadership team. This role enables effective executive operations through calendar and communications management while coordinating special projects, vendor activities, and budget tracking across the technology organization. This position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced financial services environment. DESCRIPTION Essential Functions, Duties, and Responsibilities

Requirements

Bachelor’s degree or equivalent experience.
3+ years of experience in project coordination, executive support, or operations.
Strong organizational, communication, and time management skills.
Ability to manage multiple priorities independently.
Proficiency in Microsoft Office and collaboration tools.

Nice To Haves

Experience supporting technology leaders
Experience in financial services or a regulated environment
Familiarity with project management tools
Strong verbal communication skills; strong writing and composition abilities.
Strong interpersonal skills with the ability to develop and maintain effective and professional relationships across the organization and with customers.
Effective at managing multiple priorities under tight deadlines in a fast-paced, dynamic environment.
High degree of professional maturity, integrity, ability to maintain confidential data and information.

Responsibilities

Manage executive calendar, meeting scheduling, and priorities.
Coordinate communications, prepare meeting materials, and track follow-ups.
Plan meetings, leadership sessions, and team events.
Coordinate travel arrangements and expense reporting.
Serve as a liaison between the executive and internal and external stakeholders.
Coordinate special projects, including timelines, deliverables, and status tracking.
Support vendor management, including onboarding, coordination, and invoice tracking.
Assist with budget tracking, approvals, and financial administration.
Coordinate staffing activities, including contractor onboarding and resource tracking.
Maintain project documentation, trackers, and reports.
Support leadership reporting, presentations, and operational processes.
Ability to effectively and accurately convey information to others.
Performs related duties as assigned by management.

Benefits

Medical, dental, and vision insurance
Health Savings Account with employer contribution
401(k) Retirement plan with employer match
Paid Maternity Leave/Parental Bonding Leave/Caregiver Leave
Adoption Assistance
Tuition & Certification reimbursement
Employee Mortgage Loan Program
The Newrez Employee Emergency and Disaster Fund is a program to support our team members experiencing hardships
1 company-paid Volunteer Time Off day (with over 40,000 volunteer hours contributed since our inception)
Matching Gifts Program - dollar-for-dollar up to $1,000
Access to grants, nonprofit resources, and volunteer opportunities