Administrative Assistant/Project Coordinator – Results Delivery Office (HYBRID)

Equitable•Syracuse, NY

16h•$58,000 - $70,000•Hybrid

About The Position

The Results Delivery Office (RDO) supports the planning, execution and implementation of complex, transversal programs that advance Equitable’s growth and efficiency strategies. The RDO team delivers results through disciplined project and change management practices, standard tools, clear communication and strong coordination across business partners. Our core values are objectivity, transparency and integrity, which guides how the team supports critical strategic initiatives and helps keep work organized, visible and moving forward. The RDO team is seeking an organized, detail-oriented Administrative Assistant/Project Coordinator to provide day-to-day administrative and project support. This is an entry-level opportunity for someone who is eager to learn, enjoys helping teams stay organized and can manage follow-up activities in a fast-paced environment. This position offers a hybrid work schedule, with an on–site presence of 2–3 days per week combining flexibility with team collaboration.

Requirements

High school diploma or equivalent.
2+ years of administrative, business support, project coordination and/or related experience.
Microsoft Office, including Outlook, Word, Excel and PowerPoint; experience with Teams, SharePoint or similar collaboration tools.
Communicating Complex Concepts: Knowledge of effective presentation tools and techniques to ensure clear understanding; ability to use summarization and simplification techniques to explain complex technical concepts in simple, clear language appropriate to the audience.
Cross-functional Collaboration: Knowledge of collaborative techniques and approaches; ability to promote a culture of continuous improvement and working together across functions to solve business problems and meet business goals.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Nice To Haves

Associate’s or Bachelor’s degree
Experience scheduling meetings, preparing agendas, capturing meeting notes and tracking follow-up items.
Proven attention to detail, organization and follow-through, with a focus on data accuracy, transparency and integrity.
Clear written and verbal communication skills, with willingness to ask questions and follow up appropriately.
Interest in learning project coordination practices, including schedules, trackers, action items, risks and issues.
Comfort working with basic project information, timelines, status updates and shared documents.
Ability to stay organized, manage assigned tasks and adapt when priorities change.
Curiosity and a problem-solving mindset, with the ability to organize information and identify when guidance is needed.
Maintain highest ethical standards; demonstrate practicality, integrity and respect for others. Promotes diversity and a culture of inclusion.
Positive attitude and teamwork are differentiating factors, as well promoting a strong team culture & values.
Exposure to project tracking tools such as Microsoft Project or similar tools.

Responsibilities

Assist leadership and project managers with meeting coordination, agenda preparation, notes, follow-up items and distribution of project communications.
Provide day-to-day administrative and project coordination support to project managers, leaders and team members.
Schedule and coordinate meetings, maintain calendars, prepare agendas and organize meeting materials.
Take meeting notes, document decisions and action items, and follow up with owners on due dates and updates.
Maintain basic project documents and trackers, including action logs, meeting notes, contact lists, status inputs and shared project files.
Help collect project updates, organize information and prepare simple status reports or summaries for review.
Support project team communication by sending reminders, requesting updates and helping ensure information is shared timely.
Assist with organizing project files, maintaining SharePoint or Teams sites and ensuring materials are easy to locate.