Administrative Assistant & Production Coordinator

DiStefano Brothers Construction•North Kingstown, RI

5d•Onsite

About The Position

DiStefano Brothers Concrete Coatings is seeking a full-time Administrative Assistant & Production Coordinator to join our North Kingstown team. This essential role keeps our day-to-day operations running like a well-oiled machine by bridging the gap between front-office administration and project coordination. If you love solving problems, managing details, and keeping clients happy, this is the perfect opportunity for you!

Requirements

Proficiency with Microsoft Office/Google Suite (especially spreadsheets) and experience navigating CRMs or project management tools.
Exceptional verbal and written skills with a strong customer-service mindset.
The ability to handle high volumes of data, spot errors, and anticipate office and team needs.
A proactive attitude, strong time-management skills, and the ability to adapt quickly to changing priorities.

Nice To Haves

Prior experience in project coordination, scheduling, or construction/trade administration is a strong plus.

Responsibilities

Manage calendars and timelines for installations, service requests, and sales appointments.
Assist with project tracking, data entry, job costing, and processing subcontractor invoices.
Serve as a primary point of contact for clients, internal teams, and external partners to ensure smooth operations.
Maintain accurate digital records, update tracking spreadsheets, and assist with weekly data reporting.
Provide general administrative assistance and basic software troubleshooting for the office and field teams.