Production Administrative Assistant

Careers and Highline Warren•Leominster, MA

2d•Onsite

About The Position

The Production Administrative Assistant performs essential functions to support plant management and production areas. This role involves creating and maintaining production metrics, assisting with data entry and visual controls, conducting audits, and managing training documentation. The assistant also supports EHS initiatives, manages office supplies, maintains safety communication records, and provides administrative support for various programs and company events. Additionally, they may assist with packaging and shipping, maintain good housekeeping, and contribute to continuous improvement efforts. The position requires adherence to company values, policies, and safety regulations, along with regular and punctual attendance.

Requirements

Effectively and professionally communicate with co-workers, team members, and internal or external customers.
Accurately multiply, divide, add, and subtract whole numbers to resolve practical problems.
Operate a computer – PC proficiency; use spreadsheets and reporting software effectively.
Wear/use required PPE (personal protective equipment).
Understand written instruction and complete appropriate documentation as directed.
Use a logical approach to troubleshooting issues and prioritizing production needs.
Recognize problems when they occur and to work toward the solution of those problems.
Pay attention to details and pursue quality in accomplishing work duties and tasks.
Look for opportunities to reduce costs or increase productivity without reducing effectiveness.
Handle challenges skillfully, thoroughly, and effectively.
Present information clearly and accurately.
Independently take advantage of opportunities to improve or increase skills, abilities and job knowledge.
Make sure that work is delivered on time and of high quality.
Develop good work practices in order to get the job done.
Use equipment, resources and time in an efficient and effective manner.
Use good judgment when making decisions.
Perform work in a safe manner at all times.
Work in a cooperative manner with management, co-workers, internal/external customers, and vendors.
Do the right thing, even when it is difficult.

Responsibilities

Create and maintain metrics for production areas as directed by plant management.
Assist plant management and supervisors with data entry and visual control creation and updating.
Perform safety, quality, process, and procedure audits and ensure SOPs are written in visual usable formats.
Maintain and update plant training documentation and files as directed.
Assist EHS Coordinator in distribution of personal protective equipment.
Maintain bulletin boards, training library, copy machines, and petty cash account.
Order, stock, and distribute office supplies.
Maintain safety communication records, including information on mutual aid organization, 911, and automated central fire, smoke, and security monitoring systems.
Provide administrative assistance for a variety of programs.
Assist in organizing company events.
Assist in packaging and shipping lab samples and other items as needed.
Maintain good housekeeping and regularly clean work area, machines, and equipment.
Identify and contribute to continuous improvement efforts to reduce costs or increase productivity without reducing effectiveness.
Maintain an open and candid working relationship with immediate supervisor/manager in discussing matters of importance.
Adhere to established company values, practices, policies and procedures at all times.
Follow and support compliance with all applicable safety rules, laws, regulations, and standards.
Demonstrate regular and punctual attendance at the assigned work location.
Assist in engaging temporary staff or maintaining temporary staffing files.