Administrative Assistant/Post Closer

F&M Bank•Charlottesville, VA

14h•Hybrid

About The Position

The Administrative Assistant is responsible for the client’s experience in our office and for assisting the closer, performing administrative tasks and post-closing tasks. This position will work for the Title division of F&M Bank Corp.

Requirements

Excellent written communications skills.
Excellent organizational skills.
Excellent record keeping abilities.
Possess effective computer, calculator, and keyboarding skills.
Ability to prioritize tasks based on urgency, deadlines and importance.
Ability to use Microsoft Word and Excel.
Ability to work independently with minimum supervision.
Ability to produce detailed and accurate work.
Ability to take direction from others.
High School education or equivalent.

Nice To Haves

Two years of previous administrative experience or equivalent combination of education and experience.

Responsibilities

Greet clients and visitors in a friendly manner, direct them to the waiting area, offer refreshments and notify the appropriate team member.
Answer the phone within 3 rings, offer to help if you can (scheduling, directions, etc.), take a message or forward the call to the appropriate team member.
Ensure that incoming and outgoing mail is properly handled each day
Maintain the petty cash.
Send receipts to the controller.
Balance remaining cash with receipts.
Maintain and oversee the needs of the office regarding copier, shredding service and need for supplies and maintenance.
Handle all aspects of post-closing.
Verify and add incoming funds, print disbursement checks.
Ensure that documents have been recorded, verify and send payoffs.
Find recorded releases for outstanding liens: Deeds of Trust, Judgments, etc. as described on the Title Insurance Binder schedule of requirements.
Travel to different Circuit Court Clerk’s Offices to record a variety of legal documents, when needed