Administrative Assistant/Post Closer

VSTitle, LLC • Charlottesville, VA

19h • Onsite

About The Position

The Administrative Assistant is responsible for the client’s experience in our office and for assisting the closer, performing administrative tasks and post-closing tasks. This position will work for the Title division of F&M Bank Corp.

Requirements

• Excellent written communications skills.
• Excellent organizational skills.
• Excellent record keeping abilities.
• Possess effective computer, calculator, and keyboarding skills.
• Ability to prioritize tasks based on urgency, deadlines and importance.
• Ability to use Microsoft Word and Excel.
• Ability to work independently with minimum supervision.
• Ability to produce detailed and accurate work.
• Ability to take direction from others.
• High School education or equivalent.

Nice To Haves

• Two years of previous administrative experience or equivalent combination of education and experience.

Responsibilities

• Greet clients and visitors in a friendly manner, direct them to the waiting area, offer refreshments and notify the appropriate team member.
• Answer the phone within 3 rings, offer to help if you can (scheduling, directions, etc.), take a message or forward the call to the appropriate team member.
• Ensure that incoming and outgoing mail is properly handled each day
• Maintain the petty cash. Send receipts to the controller. Balance remaining cash with receipts.
• Maintain and oversee the needs of the office regarding copier, shredding service and need for supplies and maintenance.
• Handle all aspects of post-closing. Verify and add incoming funds, print disbursement checks. Ensure that documents have been recorded, verify and send payoffs.
• Find recorded releases for outstanding liens: Deeds of Trust, Judgments, etc. as described on the Title Insurance Binder schedule of requirements.
• Travel to different Circuit Court Clerk’s Offices to record a variety of legal documents, when needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees