Administrative Assistant - Platform, AI and Data Operations

U.S. Bank • Minneapolis, MN

1d • $24 - $32 • Onsite

About The Position

We have an exciting position open for a highly motivated and professional Administrative Assistant to join U.S. Bank supporting our Operations Platform, AI and Data Executive in the U.S. Bank Plaza Minneapolis office.
The Platform, AI and Data function creates a cohesive approach to how Operations use their data, processes and technology to deliver simpler solutions for clients and employees. Aligning under this area are Operations Platform Management, Process Transformation and Automation, Business Insights and Performance, and Data. Together, these teams support a more consistent client and employee experience across Operations.
The position requires a person who goes beyond traditional support and is ideal for someone who’s eager to contribute to high-impact, strategic work while excelling at the essentials like calendar management, expense reporting, and travel coordination. You’ll be the right hand to a dynamic executive—keeping them on track, anticipating needs, and proactively managing what’s ahead. Think of yourself as the engine behind her success: organized, energetic, and always a few steps ahead. If you bring enthusiasm and a spark to your work and love to thrive in a fast-paced environment plus find fulfillment in making things run smoothly, this could be the role for you.
Being an Administrative Assistant at U.S. Bank will provide you with a rewarding career opportunity to be part of a large financial institution and the demonstrated experience working closely across business lines within the organization.

Requirements

• Demonstrate exceptional organization to juggle multiple calendars, deadlines, priorities.
• Demonstrate self-motivation to anticipate potential issues, accurately assess and resolve problems before they escalate
• Demonstrated strong verbal and written communication skills for interacting with team members, preparing presentations, coordinating meetings, and conveying information clearly and professionally
• Proven experience identifying issues, thinking critically, and finding effective solutions, especially when managing complex tasks or dealing with unexpected challenges
• Proven experience building and maintaining positive relationships with colleagues and cross-functional teams
• Demonstrated experience working with administrative assistants across Operations to manage key team issues
• Demonstrated experience managing multiple priorities, tasks, and deadlines
• Proven experience adapting to changing priorities and work environments, especially in a dynamic environment that involves working on various projects
• Proven experience handling sensitive information with discretion and diplomacy
• Demonstrated focus on providing excellent service to internal and external stakeholders
• Strong proficiency in Microsoft products (Teams, PowerPoint, Excel), AI, and other business tools.
• Demonstrated experience using technology platforms to solve problems, communicate, manage projects and adapt to new technologies
• High school diploma or equivalent
• 5+ years of experience in administrative and support staff activities
• Ability to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Nice To Haves

• Bachelor’s degree is preferred
• Some experience in Finance is preferred

Responsibilities

• Manage complex calendars/scheduling
• Oversee expense reports
• Coordinate meetings, prepare presentations, interact with cross-functional teams/business lines
• Work on highly visible projects (some may be highly technical in nature, including working with data)
• Program management

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED