Administrative and Data Assistant (Hourly)
About The Position
Provides complex clerical and administrative support to a departmental office or program. This role involves high-volume data entry, ensuring accuracy and attention to detail, including importing and exporting data files into Raiser’s Edge NXT. The position is responsible for accurate, timely, and complete data collection, entry, reconciliation, and reporting for gift and constituent records to support the Advancement team. Regular review of data records for accuracy, completeness, and consistency, including the latest constituent data and preferences, is also a key function. The role assists with BoardSpot and Board Committee administrative tasks and documentation, updates and maintains the Standards Manual and other policies and procedures, and enters and processes documentation such as forms, reports, surveys, and compliance-related paperwork. Additionally, the Administrative and Data Assistant prepares lists and reports for fundraising analysis and stewardship efforts, and supports other administrative, scheduling, and clerical tasks as needed.
Requirements
- Experience with high-volume data entry and maintaining record accuracy
- Advanced knowledge and experience with spreadsheets (Excel, Sheets) including but not limited to formula creation, pivot tables, dashboards and reporting preparation
- Association of Fundraising Professionals (AFP) code of ethical conduct
- Strong attention to detail and organizational skills
- Ability to manage confidential information with discretion
- Reliable attendance and strong time management skills
- Comfortable working independently in a steady-paced office environment
- Establishing and maintaining effective working relationships
- Effectively using interpersonal and communication skills
- Effective customer-orientation when working with a multicultural population
- Understanding of and experience with CRM databases (Raiser’s Edge NXT knowledge preferred)
- Ability to use features such as queries and lists to successfully pull data sets from CRM to support Foundation efforts
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Proficiency with Google Workspace (preferred)
Nice To Haves
- Raiser’s Edge NXT knowledge
- Proficiency with Google Workspace
Responsibilities
- Perform high-volume data entry with accuracy and attention to detail, including importing and exporting data files into Raiser’s Edge NXT
- Ensure accurate, timely, and complete data collection, entry, reconciliation, and reporting for gift and constituent records as it supports the Advancement team
- Regularly review data records for accuracy, completeness, and consistency, including latest constituent data and preferences
- Assist with BoardSpot and Board Committee administrative tasks and documentation as it supports the Senior Director of Advancement Services and Stewardship
- Update and maintain the Standards Manual and other policies and procedures as it supports the Advancement team
- Enter and process documentation such as forms, reports, surveys, and compliance-related paperwork
- Prepare lists and reports in support of fundraising analysis and stewardship efforts
- Support other administrative, scheduling, and clerical tasks as needed
Benefits
- Employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
