Administrative and Data Assistant (Hourly)

Austin Community College•Austin, TX

2d•Onsite

About The Position

Provides complex clerical and administrative support to a departmental office or program. Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that values intellectual curiosity and innovative teaching, is attracted by the college's mission to promote equitable access to educational opportunities, cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities, is focused on student academic achievement and postgraduate outcomes, welcomes difference and models respectful interaction with others, and engages with the community both within and outside of ACC.

Requirements

Experience with high-volume data entry and maintaining record accuracy
Advanced knowledge and experience with spreadsheets (Excel, Sheets) including but not limited to formula creation, pivot tables, dashboards and reporting preparation
Association of Fundraising Professionals (AFP) code of ethical conduct
Strong attention to detail and organizational skills
Ability to manage confidential information with discretion
Reliable attendance and strong time management skills
Comfortable working independently in a steady-paced office environment
Establishing and maintaining effective working relationships
Effectively using interpersonal and communication skills
Effective customer-orientation when working with a multicultural population
Understanding of and experience with CRM databases (Raiser’s Edge NXT knowledge preferred)
Ability to use features such as queries and lists to successfully pull data sets from CRM to support Foundation efforts
Proficiency with Microsoft Office (Word, Excel, Outlook)
Proficiency with Google Workspace (preferred)
Use a variety of spreadsheet, word processing, database, and presentation software

Nice To Haves

Raiser’s Edge NXT knowledge
Proficiency with Google Workspace

Responsibilities

Perform high-volume data entry with accuracy and attention to detail, including importing and exporting data files into Raiser’s Edge NXT
Ensure accurate, timely, and complete data collection, entry, reconciliation, and reporting for gift and constituent records as it supports the Advancement team
Regularly review data records for accuracy, completeness, and consistency, including latest constituent data and preferences
Assist with BoardSpot and Board Committee administrative tasks and documentation as it supports the Senior Director of Advancement Services and Stewardship
Update and maintain the Standards Manual and other policies and procedures as it supports the Advancement team
Enter and process documentation such as forms, reports, surveys, and compliance-related paperwork
Prepare lists and reports in support of fundraising analysis and stewardship efforts
Support other administrative, scheduling, and clerical tasks as needed