Administrative Assistant - Pharmacy - Days- FT

Memorial Hospital at Gulfport • Gulfport, MS

3d • Hybrid

About The Position

The Pharmacy Administrative Assistant is responsible for providing administrative, clerical, and operational support to Pharmacy Leadership and the Pharmacy Department. The position performs a variety of administrative functions, including scheduling, meeting coordination, correspondence, record maintenance, data entry, report preparation, purchasing support, invoice processing, and maintenance of departmental files and documentation. This position also supports pharmacy operations and may perform pharmacy technician duties as assigned based on department needs and within the scope permitted by applicable laws, regulations, hospital policies, and procedures.

Requirements

• Knowledge of administrative and office procedures
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills
• Strong written and verbal communication skills
• Ability to prepare professional documents and reports
• High attention to detail and accuracy
• Ability to maintain confidentiality
• Ability to work independently and collaboratively in a healthcare environment
• Ability to adapt to changing priorities
• Ability to learn and use pharmacy-related systems and technology
• Ability to perform pharmacy technician duties safely and accurately after training and competency validation
• High School Diploma or equivalent
• Active Mississippi Pharmacy Technician License required within 90 days of start date and must be maintained throughout employment

Nice To Haves

• Associate degree in business administration, healthcare administration, or related field
• National Pharmacy Technician Certification (CPhT)
• Previous pharmacy technician experience
• Administration experience in a hospital or healthcare setting

Responsibilities

• Provides administrative and clerical support to the Director of Pharmacy and Pharmacy leadership team
• Coordinates calendars, schedules meetings, prepares meeting materials, records minutes, and follows up on actions items
• Prepares correspondence, reports, presentations, spreadsheets, forms, and other departmental documents
• Maintains departmental records, files, policies, procedures, licenses, certifications, contracts, and other required documents
• Assists with data collection, tracking, and preparation of reports, metrics, audits, and performance improvement activities
• Processes invoices, purchase requests, supply orders, and other financial or purchasing documentation
• Maintains office and departmental supplies and assists with inventory-related administrative tasks
• Assists with employee records, orientation materials, competency documentation, education records, and scheduling support
• Receives and directs telephone calls, emails, visitors, and departmental communications
• Maintains confidentiality of patient, employee, financial, and operational information
• Supports Pharmacy meetings, committees, educational activities, and departmental events
• Maintain organized electronic and paper filing systems
• Serves as a liaison between Pharmacy and other hospital departments as directed
• Performs pharmacy technician duties as assigned to support departmental workflow and staffing needs
• When functioning as a pharmacy technician, performs duties within training, competency, scope of practice, and applicable regulations
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED