Administrative Assistant, People & Transformation

CMI Media Group • Chesterbrook, PA

18h • $35,000 - $65,000 • Onsite

About The Position

We are looking for an Administrative Assistant, People & Transformation to join us! In this role, you will be the engine behind our People Operations, ensuring seamless execution across the entire employee lifecycle. You will wear several key hats: acting as our "New Hire Concierge" to welcome and guide new employees, keeping our HR systems running smoothly, and providing Executive Assistant support to our Chief People Officer (CPO).

Requirements

• 1-2 years of experience in an administrative or HR coordinator role
• Based in or near Philadelphia
• High standard for accuracy
• Comfortable learning and navigating multiple tech platforms (HRIS, ATS, Outlook, Teams, travel booking tools, etc)
• Must exercise impeccable judgment and discretion when handling sensitive and confidential HR information daily.

Nice To Haves

• Experience supporting executives is a plus
• Genuinely love helping people
• Bring warmth, patience, and excitement to every new employee's onboarding and first day
• Excited to be in the office to host in-person onboarding orientations and team events

Responsibilities

• Serve as the primary point of contact for all new hires from the moment they sign their offer letter through their first day.
• Coordinate and attend bi-weekly new hire orientations in our Philadelphia office, ensuring a warm, seamless, and engaging welcome.
• Manage onboarding logistics, including deploying onboarding to new hires, coordinating with IT for equipment delivery, and booking new hire travel.
• Execute high-volume, detail-oriented HR processes with data accuracy (data entry into HRIS, maintaining digital personnel files, etc).
• Coordinate logistics for employee engagement initiatives, company-wide events, and cultural programs.
• Provide dedicated Executive Assistant support to our Chief People Officer (CPO), including calendar management, scheduling, and expense reporting.
• Manage the procurement process for the People Team, including submitting purchase orders (POs), tracking invoices, and managing vendor relationships.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed