Administrative Assistant - Pathology

The Ohio State University

11d•Onsite

About The Position

Administrative Assistant who serves as the assistant to 2-3 Vice Chairs in the Department of Pathology; provides administrative and clerical support to Vice Chairs, detects and resolves day to day issues in the Vice Chairs’ offices; oversees and coordinates daily administrative activities in the Vice Chairs’ offices; conveys directives and instructions; oversees and coordinates appointment calendars; coordinates, schedules and organizes meetings, workshops and lectures; ensures prompt and accurate written, verbal and electronic communications; plans and arranges meeting logistics; records and transcribes meeting minutes; independently composes correspondence and finalizes draft copies of correspondence; coordinates and makes travel arrangements; coordinates, prepares and submits reimbursement of expenses; tracks and monitors payment requests; assists with preparation of materials for lectures; collects and compiles administrative information and data for inclusion in grant proposals; assists with preparation of manuscripts, articles and research reports for publication and presentation; researches and compiles information and data as requested; prepares summary documents for Vice Chairs to aid in decision making and planning of strategic goals; assists with departmental data entry, filing, correspondence and other related administrative duties.

Requirements

High School diploma or GED.
2 years of relevant experience required.

Nice To Haves

4-6 years of relevant experience preferred.

Responsibilities

Provides administrative and clerical support to Vice Chairs.
Detects and resolves day-to-day issues in the Vice Chairs’ offices.
Oversees and coordinates daily administrative activities in the Vice Chairs’ offices.
Conveys directives and instructions.
Oversees and coordinates appointment calendars.
Coordinates, schedules and organizes meetings, workshops and lectures.
Ensures prompt and accurate written, verbal and electronic communications.
Plans and arranges meeting logistics.
Records and transcribes meeting minutes.
Independently composes correspondence and finalizes draft copies of correspondence.
Coordinates and makes travel arrangements.
Coordinates, prepares and submits reimbursement of expenses.
Tracks and monitors payment requests.
Assists with preparation of materials for lectures.
Collects and compiles administrative information and data for inclusion in grant proposals.
Assists with preparation of manuscripts, articles and research reports for publication and presentation.
Researches and compiles information and data as requested.
Prepares summary documents for Vice Chairs to aid in decision making and planning of strategic goals.
Assists with departmental data entry, filing, correspondence and other related administrative duties.