Administrative Assistant - Pathology

LMHS Careers•Newark, OH

1d•Onsite

About The Position

Licking Memorial Health Systems (LMHS) is a leading, non-profit healthcare organization, passionately dedicated to improving the health and well-being of our community. With a history dating back to 1898, LMHS remains a cornerstone of healthcare excellence, catering to the evolving needs of Licking County. Our cutting-edge facility provides a comprehensive spectrum of patient care services, from life-saving emergency medicine to the comforting embrace of home healthcare, with a unique range of specialized medical services, including cancer, heart health, maternity, and mental wellness. When you join the LMHS team, you become a vital part of your local community Hospital. Working at LMHS is not just a job, it is a unique opportunity to directly impact the health and well-being of your friends, family, and neighbors. You will be providing care in a place in which you are personally connected, where the impact of your work extends beyond the Hospital doors and into the heart of our community. Our commitment to diversity, equity, and inclusion ensures that every member of our community is served with respect and compassion. Join us in our mission – dedicated to patient safety, utilizing state-of-the-art technology, and with a passionate team of highly trained and compassionate individuals who strive to improve the health of the community. Position Summary Under the direction of the Assistant Vice President Laboratory & Oncology Services and the Laboratory Director and responsible to the Chief of Pathology and Medical Director, the administrative assistant will serve as clerical support to the Pathology department and assist with clerical support of the Laboratory department as needed. They will perform their tasks with minimal supervision and work collaboratively with the Laboratory team.

Requirements

Ability to follow both verbal and written instructions
Customer service oriented
Previous healthcare experience required as well as medical terminology
Must be detailed oriented
Ability to work with multiple disciplines
Ability to use a computer
Microsoft Office proficient
LMH is accredited by DNV and TJC, and as such, may require specific annual education related to specialty certifications and standards

Responsibilities

Reconcile transcribed information from surgery procedure requisitions into the EMR
Obtain, package, document, and mail slides requested from outside facilities
File intradepartmental consults for pathologists
Type correspondence for pathologists, when needed
Reconcile invoices, log payments billed, and submit for payment to Accounts Payable
Download ancillary reports from reference laboratories
Type and maintain pathology policies and procedure manuals
Act as Document Controller for the Pathology department
Schedule appointments and meetings for pathologists
Printing of logs for pathologist to review
Organize Tumor Conference agenda, gather case information, and prepare PowerPoint presentation
Enter pathologist payroll for VP approval
Copy/distribute Pathologists’ work schedules and vacation schedules
Set-up/Organize quarterly Pathology Quality Meeting
Data compilation for reporting
Proctor Pathologist Proficiency Testing
Answering phones, making copies, filing, and other clerical duties