Administrative Assistant/Paralegal

State of Indiana•Indianapolis, IN

6d•$53,222•Hybrid

About The Position

This position serves as an Administrative Assistant–Paralegal for the Indiana Supreme Court, providing general administrative support to the Chief Justice, the Associate Justices, and the Supreme Court Services staff attorneys.

Requirements

Integrity
Exercise discretion in handling confidential information and materials
Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict
Professionalism
Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace
Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration
Customer Service
Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues and concerns
Successfully diffuse elevated conversations with an intent for resolution
Communication
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Communicating effectively in writing as appropriate for the needs of the audience
Organization
Manage assignments to ensure all tasks are completed within deadlines
Effectively manage time and prioritization of tasks and projects
Prepare and maintain complex and confidential records in an automated system to work on numerous tasks
Attention to Detail
Research, coordinate, and track work in a proficient manner to ensure accuracy
Problem Solving
Identify problems and review related information to develop and implement solutions
Use deductive reasoning skills to meet several complimentary goals
Technology and Tool Usage
Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems

Responsibilities

Monitor and process case filings, motions, and other matters filed with the Supreme Court
Coordinate with the Appellate Clerk on case processing and scheduling matters
Assist with scheduling and preparing for Supreme Court oral arguments and other Court events.
Draft and process routine orders on transfer and oral argument
Process attorney-drafted Court orders and transmit to the Appellate Clerk
Draft conference agendas and maintain the electronic agenda and case materials on the Judicial Dashboard
Maintain statistical data used to prepare monthly and annual reports
Maintain the Court’s calendar
Additional duties as assigned

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness program (offers a premium discount for the medical plan and gift cards)
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Group life insurance
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access