Part-Time Administrative Assistant, Operations

THE HILLS CHURCH OF CHRIST•North Richland Hills, TX

6d•Onsite

About The Position

Our Operations Department purpose is to provide administrative and operational support to our staff, volunteers, members and guests for the purpose of making and growing followers of Jesus. This Administrative Assistant position to Operations will provide administrative support. This position helps ensure efficient execution by this department by helping with administrative processes, coordinating, communications and maintaining accurate records. This is a part-time position, 15 hours per week.

Requirements

Proficient and accurate keyboarding, data entry, word processing and file maintenance skills
Knowledge of correct English usage, grammar, spelling, and punctuation
Knowledge relevant to a construction office performing technical tasks and/or assisting with technical and general tasks.
Ability to use software to develop spreadsheets and databases.
Ability to prioritize workflow to address the multiple needs of the supervisor or department
Ability to multi-task numerous complex administrative activities
Strong organizational, communication, and interpersonal skills
Spiritual Gifts: Administration Service
A mature and growing follower of Jesus Christ
Accept and abide by The Hills Church Statement of Faith
Accept and abide by The Hills Church Leadership Covenant
Active member of The Hills Church or willing to become a member

Responsibilities

Greet/direct visitors coming into Finance office to the appropriate person.
Code invoices for Operations Director and Facilities Director and send to Ramp.
Maintain accounts payable, assuring all payable records and documentation are in proper order, and assisting in maintaining the Facilities Dept. budget.
Prepare correspondence, memorandums, forms, manuals, requisitions, reports and presentations for the Operations Director and other Operations department staff.
Compile, maintain, and file all reports, records, and other documents as required including preventative maintenance data and work orders.
Assist in the preparation of formal bid processes.
Receive service calls in a friendly manner.
Assist with organizing and maintaining event scheduling software.
Special Projects as Requested
Attend department and church staff meetings
Provide occasional administrative support to the other “Operations” departments as needed
Perform all other duties as assigned