Administrative Assistant Office Support

Urban Pathways, Inc. • New York, NY

2h • $17 - $22 • Onsite

About The Position

Urban Pathways has been serving New York City's most vulnerable residents since 1975, focusing on individuals experiencing homelessness. The organization aims to empower these individuals by providing essential support and fostering an environment for personal growth and transformation.

Requirements

• Associate degree required. Or an Administrative Assistant Certificate with a high school diploma, GED/TASC is required.
• At least 1-2 years of administrative and clerical experience required.
• Proficiency in Google Suite & Microsoft 365, Videoconference, & technical online skills.
• Excellent interpersonal skills and ability to work as both part of a team and independently.
• Strong written and verbal communication skills.
• A proactive person-centered approach.
• Experience in working with diverse communities.
• Comfortable with using public transportation to travel to and from various program sites.

Nice To Haves

• NYS Notary Public.
• Experience working in a social service setting such as with persons experiencing homelessness, mental illness, and/or substance use population preferred.
• Foreign language is a plus.

Responsibilities

• Provide a wide range of clerical support including scheduling, conference room set-up, data entry, and project work as assigned.
• Provide front desk coverage at the Organization’s administration office.
• Prepare general reports, correspondence, memos, etc., for the Executive Administrative Assistant and other Sr. Leadership staff as assigned.
• Input computer information including posting of purchase orders, and other data inputs.
• Perform clerical tasks and accurate data input in multiple systems by following instructions and/or written procedures.
• File paperwork and mail correspondences.
• Complete inventories and order office supplies.
• Maintain office cleanliness.
• Communicate with building maintenance, when needed.
• Operate office equipment.
• Coordinate Sr. Leadership Meetings including preparation and dissemination of agendas, meeting attendance and meeting minutes.
• Provide coverage of the Administration office reception desk as needed.
• Communicate verbally and in writing in a professional manner at all times.
• Attend staff meetings, training, and supervisory sessions as required.
• Perform all other duties as assigned and as required.

Benefits

• Healthcare Coverage: Medical, dental, and vision insurance plans
• Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution
• Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.
• Professional Development: Opportunities for continuous learning and professional development
• Flexible Work Arrangements
• Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.
• Employee Assistance Program (EAP): Confidential counseling and support services
• Employee Recognition: Recognition programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree