Administrative Assistant, Office Operations
Little Land Pediatric Therapy & Play Gym•Austin, TX
•$18 - $23•Onsite
About The Position
This position keeps the administrative side of the business running smoothly: office operations, vendor management, scheduling support, and the small things that keep a growing company from feeling chaotic. You'll work closely with leadership and every department, so you need to be organized, discreet, and comfortable wearing a lot of hats.
Requirements
- 1+ years of administrative or office support experience
- Strong organizational skills and the ability to juggle multiple priorities without dropping the ball
- Comfortable with Microsoft Office / Google Workspace; picks up new tools quickly
- Professional and dependable, with good judgment and follow-through
- Discreet with sensitive information and comfortable supporting leadership directly
- Proactive — flags problems before they become bigger problems, rather than waiting to be asked
Responsibilities
- Order and manage office supplies, snacks, and equipment; track inventory and reorder before things run out
- Manage vendor relationships (cleaning, IT support, maintenance, catering) and be the point of contact for service issues
- Maintain the office calendar: conference room bookings, internal schedules, all-hands or team events
- Track and reconcile basic office-related expenses; flag anything unusual to leadership
- Set up and tear down conference rooms for meetings, interviews, and events
- Keep the office — including the lobby and common areas — clean, stocked, and presentable
- Receive, log, and route occasional deliveries and packages
- Support leadership with light scheduling, calendar coordination, and travel booking
- Assist with onboarding logistics for new corporate hires — desk setup, equipment, badge/access, welcome materials, first-day coordination
- Help draft, format, and proofread internal communications, memos, and documents
- Maintain organized digital and physical filing systems
- Assist with coordinating internal meetings, offsites, and company events
- Take notes or minutes for select internal meetings as needed
- Handle ad hoc administrative projects across departments
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
