Office Administrative Assistant

Carmeuse•Pittsburgh, PA

2d•$45,000 - $50,000•Onsite

About The Position

The Office Administrative Assistant will be the first point of contact for customers, vendors, and employees in the corporate office. This role is responsible for maintaining the cleanliness and organization of the office, including the HR storage closet and kitchens. The assistant will order supplies for the office and departments, manage kitchen supplies, and ensure areas are tidy and in good repair, completing work orders as needed. Responsibilities also include weekly legal filing, ordering food/catering for weekly employee lunches, and managing cleanup. The role serves as a liaison for building maintenance and security, including communicating information from the building management. The assistant will also be responsible for the Floor Warden & Safety plan, including CPR, Narcan, and First Aid trainings. Daily tasks include checking voicemail, routing calls, and ensuring communication systems (TVs, internal systems) are updated and functional. Vendor management for facility vendors is also a key duty, along with daily UPS and mailings, handling incoming and outgoing mail and deliveries. The position will support HR on projects and assist with meeting and event planning and organization. Other duties as assigned.

Requirements

Associates degree with focus in administration.
At least 3- 5 years experience working in office environment in similar capacity/role.
Ability to manage multiple priorities simultaneously while maintaining composure, friendliness and excellent business acumen.
A self-starter that is resourceful and detail oriented.
Excellent computer skills, preferably Microsoft office products.

Responsibilities

Be the first point of contact with customers, vendors and employees in corporate office.
Keep the office clean and organized at all times; including the HR storage closet.
Ensure both kitchens are clean and tidy regularly, run dishwasher, order supplies for the kitchen, clean regularly.
Ordering supplies for office and for departments. Deliver supplies to the departments and review areas to ensure clean, no maintenance is needed, and if needed complete work orders for building.
Weekly legal filing.
Ordering food /catering / manage weekly employee lunches, clean up, etc.
Building maintenance and security management liaison. This includes sending out communication from building.
Floor Warden & Safety plan (to include CPR, Narcan, First Aid trainings).
Check voicemail box and route calls daily.
Ensure communication is updated and working on all TV and internal communication systems throughout the Stanwix office.
Vendor Management: Liaison with the various facility vendors.
Daily UPS and mailings as requested by different departments; handle incoming and outgoing mail and deliveries.
Support HR on projects.
Support for meetings and event planning and organization.
Other duties as assigned.

Benefits

Salary range for this position is $45,000-50,000 per year as well as an annual bonus plan.
Paid holidays and vacation time.
Group medical/pharmacy insurance options with company funded health care spending accounts.
Dental insurance & Vision insurance.
A 401k account with company matching contribution.
A robust Wellness program with financial rewards.
Company-paid life insurance and short-term and long-term disability insurance.
Options to purchase additional life insurance (employee, spouse, and child) and additional employee long-term disability insurance.
Employee Assistance Program (EAP).
Tuition benefits including professional certifications.
Employee referral program.