Administrative Assistant (Office Manager)

University of Houston•Houston, TX

36d•$43,000 - $48,900

About The Position

Provides administrative staff support to a university executive. Organizes and coordinates activities of the unit. Position Summary Reports to the Director of Wellness and Health Promotion Serves as the ï¬rst point of contact for the UH Wellness department within the Health and Wellbeing Portfolio of the Student Affairs Division. Provides exceptional administrative support and ensures the efficient day-to-day operations of the office Supports the department's mission by facilitating smooth workï¬ows, managing communications, and offering excellent customer service to students, staff, and stakeholders.

Requirements

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Requires a minimum of three (3) years of directly job-related experience.
Customer service orientation with a welcoming demeanor.
Adaptability and problem-solving skills.
Discretion and conï¬dentiality in handling sensitive information.
Initiative and the ability to work independently.

Nice To Haves

Familiarity with health promotion concepts and wellness programming.
Experience using university systems (e.g., PeopleSoft) and social media management tools.
Experience with MS Planner
Knowledge of budget management and procurement processes.
College degree
Familiarity with UH

Responsibilities

Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation.
Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc.
Serves on committees and task forces as a representative of the unit.
Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development.
May collect information and write and edit newsletter or news bulletins for the unit.
Participates in special projects and prepares a variety of statistical reports as needed.
Performs other job-related duties as assigned.
Manage daily office operations, including opening and closing procedures.
Maintain and organize department ï¬les, records, and documentation.
Schedule and coordinate meetings, appointments, and events for the department.
Prepare agendas, take minutes, and distribute materials for meetings as needed.
Assist with budget tracking, purchase orders, and expense reporting.
Serve as the primary point of contact for in-person, phone, and email inquiries, providing accurate and timely information.
Greet visitors, students, and staff in a professional and welcoming manner.
Maintain a clean and organized front desk and lobby area.
Provide logistical support for workshops, events, and health promotion initiatives, including room reservations, marketing materials, and participant registration.
Assist with the creation and distribution of promotional materials such as ï¬yers, brochures, and newsletters.
Manage sign-ups, attendance tracking, and feedback collection for events and programs.
Serve as a liaison between the department and other university offices.
Monitor and respond to department email accounts and social media channels.
Maintain and update the department website with relevant information and events.
Order and maintain inventory of office supplies and promotional materials.
Coordinate equipment maintenance and troubleshooting as needed.
Oversee the checkout and return of department resources (e.g., health kits, display boards).