Administrative Assistant - Nutritional Services

Trinity Health • Fort Lauderdale, FL

9d

About The Position

This role requires strong problem-solving, organizational, and analytical skills. The ideal candidate can work independently with minimal supervision, balance multiple tasks with changing priorities, and maintain the confidentiality of sensitive information. The position involves utilizing complex mathematical and statistical techniques for financial analysis, designing and preparing financial reports and spreadsheets, and ensuring accurate payroll processing in Kronos. Responsibilities include preparing financial and statistical reports, assisting leaders with data analysis and system reviews, analyzing staff productivity data to identify trends, and compiling overtime reports. The role also involves timely coding and submission of invoices, managing purchase orders and contracts, assisting with budget preparation and expense tracking, and performing month-end reconciliations. Additionally, the position supports leaders with special projects and strategic planning initiatives, and assists the director with operational reports. Strong interpersonal and facilitation skills are essential for building relationships and fostering a positive team environment. The candidate must be flexible, adaptable, and able to embrace change initiatives. Professionalism, courtesy, and efficiency are expected when representing the department, especially under stressful situations.

Requirements

• Strong problem solving, organizational and analytical skills.
• Ability to work independently and flexibly with minimum supervision
• Able to balance multiple tasks with changing priorities
• Able to maintain confidentiality of sensitive information.
• Skill in use of complex mathematical and statistical techniques to assess financial scenarios.
• Competency in design, preparation of spreadsheets and other financial reports
• Ability to ensure accurate, timely and up to date payroll process in Kronos.
• Strong interpersonal and facilitation skills, including the ability to build effective interpersonal relationships, foster and contribute to a positive and productive team environment
• Able to demonstrate flexibility and adaptability in work style to better respond to multiple requests/tasks and handle sudden changes in priorities
• Able to embrace and participate in change initiatives
• Strong organizational, prioritization, analytical, verbal and writing skills
• Able to represent department/function in a professional, courteous, and efficient manner
• Ability to maintain professionalism at all times under stressful situations

Nice To Haves

• 2-4 years financial analytics and administrative support experience
• Intermediate proficiency in MS office package (word/excel/power point and outlook)
• A.S. degree.
• Critical thinking, service excellence and interpersonal skills

Responsibilities

• Prepares accurate financial and/or statistical reports for internal and external users.
• Renders assistance to leaders in preparing and reviewing analytical data and systems.
• Analyzes data and statistics including staff productivity/hours/PTO days to identify trends and variances.
• Complies OT report by manager.
• Responsible for the timely and accurate coding and submittal of invoices.
• Submits PO’s and contracts for approval and follows up on completion or renewals.
• Assist with budget preparation and tracking of monthly billing/expense data.
• Assists with month end reconciliation and posting of cross charges/transfers.
• Assist leaders with special projects, analysis and data to support with strategic planning, growth and development efforts.
• Assist director with operational reports.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree