Administrative Assistant – Middle Revenue Cycle

Mayo Clinic•Rochester, MN

4d•$22 - $30

About The Position

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Requirements

High school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role OR one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role OR an associate’s degree in an administrative, business, or medical-related program.
Administrative support role experience must include meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
High-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication
Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
Effective and appropriate decision-making, judgment, and confidentiality
Attention to detail and follow-through
Experience with coordination of travel and expense management
Proficient application of English grammar, punctuation, and sentence structure

Responsibilities

Perform a variety of non-clinical administrative support tasks
Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
Managing of calendars
Preparing documents and presentation materials
Processing invoices and reimbursements
Composing and/or transcribing correspondence/documents
Supporting departmental projects/activities
Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
Answering telephones and providing related follow-through
Optimizing the time of those supported through initiative, proficiency, and adaptability
Ensuring accuracy and completeness through attention to detail