Administrative Assistant - Medical & EMS

Dixie Technical College•St. George, UT

6d•Onsite

About The Position

This Administrative Assistant position supports the medical program's Instructional Support Coordinators (ISCs) by monitoring and tracking immunization and placement records for students enrolled in medical and EMS programs. This role assists the ISC in maintaining compliance with program requirements, ensuring immunization records and other admissions documentation stay current and meet program standards. The position also coordinates with students and faculty to verify required documentation and works with the ISC on related administrative tasks, including American Heart Association (AHA) certification tracking and job/education placement data, to support daily program operations and the overall success of student training. Dixie Tech is a public technical college located on a new state-of-the-art campus in St. George, Utah. The College has 30 Council on Occupational Education-accredited programs that offer certifications in high-demand, high-pay professions.

Requirements

High school diploma required
1-2 years of administrative support experience preferred
Strong communication and/or presentation skills
Strong communication and time management skills
Strong knowledge of Google Suite applications
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 25 pounds or less.
The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Nice To Haves

Some college coursework preferred

Responsibilities

Collecting and tracking student immunization records
Coordinating with the Instructional Support Coordinators and corresponding with students to review and record job placement information
Monitoring student progress, placement, and completion data
Supporting instructor administrative needs
Assisting programs with supplies, receiving, and inventory
Recruiting and marketing for programs to maintain full enrollment in cohorts
Answering telephone calls and receiving visitors
Monitoring AHA class registrations and creating AHA class rosters
Scheduling and setting up AHA classes
Issuing AHA certification eCards
Providing support to the AHA Training Site Coordinator
Assisting the ISCs in ensuring that programs follow accreditation standards and are in compliance
Compliance with Dixie Tech Policies and Procedures
Ensuring that students and staff are treated respectfully and equally without regard to their race, color, religion, sex, age (40 or over), national origin, disability, sexual orientation, gender identity, pregnancy, childbirth or pregnancy-related conditions, and actively promoting a culture of tolerance, acceptance and diversity on campus
Helping other program areas with special projects as assigned
Other duties as assigned