Administrative Assistant - Marketing

Land O'Lakes • Arden Hills, MN

1d • $25 - $37 • Hybrid

About The Position

This role is based out of our Arden Hills, MN office. Our work environment includes a hybrid structure which includes 3 days in the office (T/W/Th) and 2 remote days (M/F). No relocation is provided for this role. We're hiring a Marketing Administrative Assistant. In this role, you will support the VP of Corporate Marketing and 3 Corporate Marketing Directors. As business needs change and workload permits, you may support other needs from the Corporate Marketing team. Your primary responsibilities include: Responsible for managing calendars, including scheduling appointments, meetings, and ensuring efficient time management. Collaborate with other administrators across the enterprise to align calendars and ensure smooth operations Plan and execute team events such as holiday celebrations, volunteer activities, and employee engagement initiatives. Manage onboarding processes to welcome new employees and foster a positive team culture. Coordinating large meetings, including telecommunications and logistics Travel coordination, processing invoices and expense reports Document and presentation design and development, using Keynote and PowerPoint. Managing automated approvals and tasks in various HR and administrative systems taking care for accuracy and confidentiality Personal assistance/support required on an as needed basis, with response required at times off standard business hours.

Requirements

• High School diploma or higher with a minimum of 5 years’ administrative support experience in an executive corporate environment
• Computer skills including Outlook, PowerPoint, Word, Excel, and Expense reporting systems required
• Must be comfortable using and helping others in use of different communication devices such as IPhones, Ipads, laptops, cell phones, etc.
• Strong organizational skills with a process-improvement mindset and keen attention to detail.
• Ability to proactively support multiple independent team members - thinking ahead and anticipating needs
• Must demonstrate effective verbal and written communication skills - keeping team members updated on status of requests
• Incumbent must be able to work independently and collaboratively as a team member
• Ability to work under pressure to meet multiple deadlines and priorities while maintaining a high level of quality and confidentiality
• High level of energy, quick learner and can-do attitude, comfortable working with confidential information
• Excellent communication and interpersonal abilities; comfortable working with employees at all levels.
• Proven experience in meeting coordination, event planning, and execution.
• Ability to collaborate across departments and with other administrative professionals to coordinate calendars and logistics.
• Service-oriented mindset and proactive approach to problem-solving.
• Adaptable, dependable, and enthusiastic about creating a welcoming and engaging environment.

Nice To Haves

• Experience working with a marketing group within the last 15 years
• Project planning a plus

Responsibilities

• Responsible for managing calendars, including scheduling appointments, meetings, and ensuring efficient time management.
• Collaborate with other administrators across the enterprise to align calendars and ensure smooth operations
• Plan and execute team events such as holiday celebrations, volunteer activities, and employee engagement initiatives.
• Manage onboarding processes to welcome new employees and foster a positive team culture.
• Coordinating large meetings, including telecommunications and logistics
• Travel coordination, processing invoices and expense reports
• Document and presentation design and development, using Keynote and PowerPoint.
• Managing automated approvals and tasks in various HR and administrative systems taking care for accuracy and confidentiality
• Personal assistance/support required on an as needed basis, with response required at times off standard business hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED