Administrative Assistant, Marketing

PTC • Boston, MA

1d • $70,000 - $80,000 • Hybrid

About The Position

Our world is transforming, and PTC is leading the way. Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business. Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow – all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible. Administrative Assistant, Marketing Location: Boston, MA - Hybrid In this highly visible role, you will combine classic executive support with planning and execution responsibilities that help us run our marketing teams at scale. You will work in a dynamic team environment, build effective working relationships cross-functionally and balance multiple tasks simultaneously. This is an ideal opportunity for a growth-oriented Executive Assistant or operations professional who wants to take their career to the next level.

Requirements

• Strong organizer and system thinker: you enjoy turning chaos into structure and building simple, repeatable ways of working.
• Excellent written and verbal communicator who can adjust tone and detail for different audiences.
• Highly proactive and resourceful: you see around corners, anticipate needs, and solve problems before they escalate.
• Comfortable working with confidential information and navigating a fast-paced, sometimes ambiguous environment.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with collaboration and project tools (e.g., Teams, Miro, Asana, Trello, or similar) is a plus.
• Bachelor’s Degree or 2 years of professional experience

Responsibilities

• Manage calendars for the team leads: schedule internal and external meetings, prioritize time against strategic priorities, resolve conflicts quickly.
• Own the meeting operating system for the team: prepare agendas, ensure pre-reads are sent, document decisions and actions, and follow up.
• Plan and book domestic and international travel, including agendas, logistics, and briefing materials.
• Ensures expense reports and purchase orders are completed accurately, within budget limits.
• Support the annual and quarterly planning cycle (collecting inputs from team leads, consolidating plans, preparing planning meetings and materials).
• Turn priorities into concrete action plans (draft simple project plans, define owners and timelines, track progress in a lightweight tool like a Kanban board).
• Maintain a team roadmap / initiative tracker and regularly flag risks, delays, or decision needs to you and the leads.
• Support coordinating cross-functional initiatives (aligning stakeholders, scheduling check-ins, chasing deliverables, keeping everyone informed).

Benefits

• Employees may be eligible for medical, dental and vision insurance, paid time off and sick leave, tuition reimbursement, 401(k) contributions and employer match, flexible spending accounts, life insurance, disability coverage and, if you are an office-assigned employee, a generous commuter subsidy.
• Employees also have the opportunity to become a PTC shareholder through our employee share purchase program (ESPP), which allows for the purchase of discounted PTC stock.
• Certain roles may also be eligible for participation in our equity programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level