Administrative Assistant (Marketing)

Shinda Management Corporation • Queens Village, NY

6d • $40,000 - $45,000

About The Position

The marketing Administrative Assistant will perform a variety of operational duties as they relate to the department of marketing and will report to the VP of Operations. This position will perform general clerical duties including answering phones, entering information into spreadsheets, entering information into Yardi and SiteCompli, neighbor communications, and other duties as required.

Requirements

• High School diploma or equivalent
• At least two years of administrative experience
• Computer Skills: Proficiency in Microsoft Excel & Word, Experience in YARDI preferred
• COVID Vaccination Policy Shinda Management Corporation requires all newly hired employees are fully vaccinated in an effort to protect the health and safety of our community. New employees must be fully vaccinated by October 1, 2021, and will be required to show proof of vaccination by showing their physical vaccination card or using the Excelsior Pass or other government-sanctioned vaccine app. All vaccine-related information will be kept private under HIPAA regulations by EA and its employees. If you have a qualifying medical exemption or sincerely held religious belief that prevents them from getting that vaccine, you should request a Reasonable Accommodation Form from the Human Resources department, which will be reviewed by the Human Resource Manager. You may be required to substantiate their request for exemption with the appropriate documentation. You will not be subject to discrimination or retaliation based on their vaccination status.
• Shinda Management Corporation is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Shinda Management Corporation takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. Shinda Management Corporation is an Equal Opportunity Employer.

Nice To Haves

• Bilingual (Spanish) preferred

Responsibilities

• Input of potential resident housing application information in Yardi
• Auditing of monthly deposits
• Updating and maintaining the move-in schedule pertaining to property management that is monitored by Shinda Management Corporation
• Scheduling appointments for property management team
• Updating and maintaining tenant information (current phone numbers and emails, emergency contacts, etc.)
• Maintaining proper security of sensitive paperwork and conversations
• Manage delinquents and communications to tenants
• Responsible for front office reception including: greeting guests, answering phones, handling company inquiries, sorting and distributing mail
• Assemble and administer Move In Packets for new tenants
• Assist in the recordkeeping of healthy living inspections and documentation of incidents
• Assist in the goal of tenants feeling valued and cared for
• Keep Property Management issues extremely confidential
• Attend regularly scheduled staff and meetings
• Assist Property Management leadership as needed

Benefits

• Comprehensive Medical, Dental, Vision, Life, Disability, Flexible Spending Accounts
• Paid Time Off & Holidays
• 401K
• Incentive Bonus program
• Commuter Benefits
• Employee Assistant Program, Work | Life, and Wellness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees