Administrative Assistant, Intl Marketing

NBCUniversal • Universal City, CA

2h • $47,500 - $60,000 • Hybrid

About The Position

The Administrative Assistant is responsible for supporting all day‑to‑day activities undertaken by the EVP, International Marketing. This globally focused role includes managing schedules, coordinating meetings, and handling travel arrangements. Additional responsibilities include preparing presentations, tracking key action items, and liaising directly with senior‑level stakeholders both internally and externally across all international territories.

Requirements

• 2+ years of experience supporting a senior level executive
• Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, Excel and Keynote
• Must have knowledge of all basic office equipment

Nice To Haves

• High degree of professionalism and the ability to interface well with Senior Level management
• Demonstrable senior EA experience: a truly committed individual who has experience supporting a manager across difference time zones
• Experience with advanced international travel bookings and able to navigate meticulous itineraries and demands abroad
• Ability to think globally whilst respecting cultural norms and accommodating local demands and requirements
• Ability to work independently and show a very strong sense of initiative and intuition
• Expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary parties
• Show initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Ability to pay attention to multiple details and multiple tasks while minimizing errors
• Ability to work on a team and willingness to give assistance to co-workers in other areas
• Experience working in and a positive attitude toward, a rapidly changing business environment
• Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail
• Bachelor’s Degree

Responsibilities

• Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones using multiple calendars; anticipate conflicts and proactively resolve issues, often balancing the strict demands of high‑level filmmakers and studio executives
• Compile meeting agendas for weekly Senior Management Team meetings
• Coordinate travel schedules and arrangements, and collect required travel documentation
• Build presentations in Microsoft PowerPoint/Keynote for meetings, conferences, and events
• Establish and maintain positive relationships with internal teams and key external clients
• Maintain proper recordkeeping and filing systems for all work
• Compose and type routine email correspondence
• Perform basic administrative tasks such as photocopying and filing
• Handle heavy phone volume; assist other department members as needed and serve as backup for the marketing team and the desk of the President of International Marketing
• Prepare and process P‑card and expense reports in accordance with divisional travel policy guidelines; ensure timely processing of expenses using the latest electronic systems for corporate credit card payments
• Maintain the highest level of confidentiality in all departmental matter

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees