Administrative Assistant- Marketing

VITRA Health • Boston, MA

22h • Onsite

About The Position

About Vitra Health Vitra Health is a mission-driven healthcare organization committed to improving the quality of life for individuals and families across Massachusetts. Through innovative home- and community-based services, Vitra supports aging adults, people with disabilities, and individuals with complex care needs— supported by a Nurse, and Case Manager, Vitra ensures clients receive compassionate, personalized, and dignified care. To help share our mission and expand our community impact, Vitra Health is seeking a Marketing Administrative Assistant who is passionate about supporting organizational communications, marketing operations, and community engagement. The Opportunity The Marketing Administrative Assistant role, an in-office full-time position at our Boston location , supports the efficient operation of the Marketing department through administrative, communications, and project coordination. The role requires strong organizational skills, attention to detail, excellent communication and a commitment to sharing Vitra’s mission. This role is a full-time role at 40 hours per week. This position is not remote or hybrid eligible .

Requirements

• Fluency in English; bilingual or multilingual candidates strongly preferred.
• College degree preferred; High School diploma or GED required.
• Minimum of 3 to 5 years of administrative experience required.
• Experience supporting a marketing, communications, or administrative team preferred.
• Strong organizational, multitasking, and project coordination skills.
• Excellent written and verbal communication skills.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office and Microsoft 365 applications.

Nice To Haves

• Experience with marketing platforms such as WordPress, Klaviyo, Monday.com, or similar systems is preferred.
• Experience maintaining SharePoint or other document management systems preferred.
• Experience with Adobe Creative Suite, including Photoshop and Illustrator, is preferred.
• Solution-oriented with the ability to work independently and collaboratively.

Responsibilities

• Coordinate and send company-wide communications, including all-staff emails and quarterly newsletters.
• Assist in developing and maintaining marketing guidelines and documentation.
• Support Business Development marketing trainings
• Maintain Marketing SharePoint files, folders, and documentation.
• Conduct research to support marketing initiatives and organizational projects.
• Upload blog posts and website content in WordPress.
• Schedule and distribute partner emails and newsletters through Klaviyo.
• Coordinate logistics for social media content creation and photo/video shoots.
• Assist with publishing social media content using approved marketing platforms.
• Monitor online company reviews and communicate trends or concerns to the Marketing team.
• Order and maintain inventory of marketing materials, promotional items, and business cards.
• Manage marketing projects and task assignments through Monday.com.
• Maintain the department event calendar and coordinate calendar invitations for meetings and trainings.
• Monitor and respond to the Marketing inbox, routing requests as appropriate.
• Take meeting notes for select departmental meetings and distribute follow-up action items.
• Organize marketing receipts and departmental records in SharePoint.
• Coordinate and administer internal staff surveys.
• Foster culture of customer service and commitment to quality care
• Serve as a brand ambassador for Vitra reflecting our vision, mission, and values.
• Show genuine interest and compassion for the communities we serve and commitment to the diversity of our clients and team members

Benefits

• Employer sponsored health Insurance with a generous employer match.
• Dental and Vision Benefits.
• Supplemental Benefits Life, Accident, Critical Illness and Disability Insurance.
• 401K with a 5% company match.
• Accrued Paid-Time-Off.
• Ten company paid holidays.
• Wellness Benefits.
• Tuition Reimbursement.
• Supportive team structure and company culture with a focus on work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED