Administrative Assistant/Marketing Specialist - Air Care

Procter & Gamble•Cincinnati, OH

3d•$64,200 - $80,300•Onsite

About The Position

P&G is the largest consumer packaged goods company in the world, with operations in over 75 countries and 65 trusted brands that improve lives for 5 billion consumers worldwide. This brings many advantages, including the opportunity for our employees to enjoy a diverse and rewarding lifelong career filled with new and exciting challenges. The Air Care team is looking for a candidate with a consistent track record in administrative support to senior leadership to join us as an Administrative Assistant/Marketing Specialist at our Cincinnati, OH office.

Requirements

HS Diploma or higher degree.
Proficient in Microsoft Word, Outlook, and PowerPoint; Outstanding in Excel
Experience with budget management (setting up and maintaining offline standardized trackers).
Familiarity with Vendor Management processes & systems (Coupa Purchase Order creation, Goods Receipt Management).
Ability to work a minimum of 3 days a week (Tues-Thurs) at our Cincinnati GO office.

Nice To Haves

Has experience handling budgets and is highly organized with strong attention to detail.
Can work cross-functionally and with multiple stakeholders.
Can handle multiple projects at once and is process oriented.
Will be passionate about driving operational discipline within our Brand team.
Is capable of onboarding to several different standardized processes and becoming the go-to person within the organization for others that are less familiar or need support.
Acts as an owner: Take ownership of the processes and help ensure that we remain stewardship compliant.

Responsibilities

Provide administrative support to business leaders, including calendar management, travel arrangements, and expense reporting.
Organize logistics of complex meetings/seminars and trainings.
Responsible for supporting team building activities (awards, celebrations, etc).
Order supplies and services for the team using Coupa. Follow up on payment of invoices.
Update organization charts and populate scorecards.
Coordinate and schedule meetings and ensure all vital resources are available.
Prepare and edit correspondence, reports, and presentations.
Manage incoming and outgoing communications.
Coordinate and prioritize company events and functions.
Well-versed in technical office tools and software applications.
Maintain a high level of integrity and confidentiality at all times.
Supports the business by proactively handling projects and enabling other team members to do their jobs.
Support additional areas of responsibility, including tracking and monitoring team budgets, Flagging over / under-spending to management, Artwork SPOC, etc.
Serve as Total category artwork execution SPOC by managing the artwork process for total category, including purchase orders, agency partner relationship & project timelines.
Act as Vendor Management Process Owner for MSA expenses, handling goods receipt, confirming proof of performance, and when necessary, initiating the purchase order process to enable projects, and owning all fringe and sampling orders for the category.