Administrative Assistant - Management

Southeast Missouri State University•Cape Girardeau, MO

22h•Onsite

About The Position

The Administrative Assistant will support the chair, faculty, and students of the Department of Management in the Harrison College of Business and Computing. Examples of support include managing budget accounts, maintaining electronic files, scheduling meetings, assisting with travel arrangements, and organizing events.

Requirements

Proficiency in Microsoft Word and Excel, MOS certification is a plus
Demonstrated complete administrative skills, including excellent interpersonal, verbal, and written communication skills
Demonstrated ability to create and maintain a professional office setting
Excellent organizational and time management skills
Demonstrated ability to handle multiple tasks with frequent interruptions
Demonstrated ability to work independently with minimal supervision and exercise initiative
Demonstrated ability to learn different and new technologies
Demonstrated ability to handle situations with sensitivity, tact, and in a confidential manner
Ability to work in a team environment
Previous work experience that indicates a high degree of accuracy and attention to detail
Knowledge of budget management and financial reporting
Demonstrated experience and understanding of customer service

Responsibilities

Provides full administrative support to the Department Chair
Greet visitors, answer phone lines, schedule campus visits, and provide quality customer service to constituencies
Provide full administrative support to the department and faculty
Calculate, record, balance, and monitor monthly income, expenditures, and account transfers
Process purchase requisitions and invoice payments
Enter detailed class information and instructor information into Banner for each term
Contact publishers for textbook desk copies, process textbook requests from faculty
Maintain department waiting lists for classes, run prerequisite checks for classes
Complete bookkeeping requirements related to faculty/staff/student professional development and travel
Help organize, attend, and take minutes at all department meetings
Maintain various department mailing lists
Maintain all department inventory (hardware, software, and supplies)
Compose and produce letters, memos, and reports
Maintain and organize department and student files, both paper and electronic
Schedule appointments, meetings, make reservations, and travel arrangements
Correspond with current and prospective students
Help maintain the department's web page and social media presence
Supervise and manage student workers; organize the flow of work through the office