Administrative Assistant, Lower School

Perkins & Will•Watertown, SD

5d•$21 - $30•Onsite

About The Position

Perkins is seeking a highly organized, welcoming Administrative Assistant to manage the front office and provide vital administrative support for our Lower School. In this role, you will be the central hub of our Lower School - fielding day-to-day questions from students, staff, and families, ensuring daily school operations run smoothly. Under the supervision of the Education Director or Assistant Education Director, you will handle everything from clerical functions and report preparation to managing small-scale projects with discretion and care.

Requirements

Proficient in Google Suite.
Strong verbal and written communication skills.
Ability to work efficiently in a fast-paced environment.
Strong organizational skills and the common sense to carry out instructions furnished in written, oral, or diagram form.
Proven ability to work effectively with vulnerable populations and use high levels of discretion when dealing with privileged or sensitive student matters
Strong work ethic
Minimum: High School Diploma (or equivalent) with 2 years of related office experience and/or training preferred.

Nice To Haves

Proficiency with PowerSchool, Salesforce, and/or Adobe Acrobat is a major bonus.
Associate degree from a two-year college or technical school with six (6) years of related office experience and/or training (or an equivalent combination of education and experience).

Responsibilities

Greet scheduled visitors, answer and route program telephone calls, and manage incoming/outgoing physical and electronic mail.
Act as the primary point of contact to assist Lower School students and department staff with daily questions and needs.
Plan and perform a wide variety of administrative duties. Prepare correspondence, forms, requisitions, flyers, and notices for Lower School activities from brief verbal or written instructions.
Maintain the department calendar, support coordinate supervisor schedules, arrange internal and external meetings and reserve/prepare facilities for events.
Disseminate information regarding program policies, procedures, and regulations. Locate, attach, and manage electronic files. Support our continued effort to phase out physical files (including scanning, copying, and filing) while maintaining strict confidentiality on sensitive student matters.
Order and maintain building supplies while preparing and processing monthly school credit card and expense documentation.