Administrative Assistant, Liturgy & Sisters Services
About The Position
The Liturgy / Sister Services Assistant is responsible for assisting with coordinating and organizing liturgical, pastoral care, and sister support services for Mount Saint Francis Center. This position provides clerical, communication, and administrative support through scheduling, preparing and distributing materials, maintaining records, and coordinating recurring ministry activities. The position works collaboratively with the Director of Pastoral Care, House Coordinator, and Liturgists, within established procedures, to support the spiritual and communal life of the Center.
Requirements
- 1–2 years of college education preferred.
- Three to four years of successful work experience.
- Interpersonal, organizational, clerical, and computer skills necessary.
- Good writing and composition ability are needed.
- Advanced proficiency in Microsoft Word, including formatting, templates, mail merge, tables, and document preparation.
- Ability to prepare professional worship aids, booklets, schedules, correspondence, and other ministry materials with a high degree of accuracy and attention to detail.
- Proficiency in Microsoft Excel and other productivity software.
- Strong written communication, grammar, and proofreading skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple responsibilities, recurring deadlines, and seasonal projects.
- Ability to prioritize work independently and maintain organized electronic and paper files.
- Ability to communicate respectfully and effectively with Sisters, residents, volunteers, visitors, and staff.
- Ability to maintain confidentiality.
- Flexibility and adaptability in responding to changing ministry needs.
Responsibilities
- Assists in planning and coordinating liturgies and prayer services that reflect the mission, charism, and values of the Sisters of St. Francis.
- Maintains volunteer lists for liturgical and musical ministries.
- Responsible for typing and distributing all programs related to liturgy and prayer services.
- Prepares weekly and quarterly schedules for liturgical and musical ministers, including scheduling, confirming, and posting assignments as needed.
- Maintains subscriptions for the liturgy department, including related records as appropriate.
- Coordinates the ordering of materials and supplies for liturgy.
- Oversee the ongoing maintenance and coordination of organ, piano, and sound system servicing.
- Support Advent and Lent booklet preparation, including typing, posting, tallying, and ordering.
- Prepare labels and assist with production of Congregational and Sisters’ Christmas correspondence.
- Support the distribution of Sister Companion information and other assigned pastoral communications.
- Distribute materials and postings to neighborhoods, bulletin boards, and in-house communication channels.
- Coordinate Volunteer Services sign-up and posting activities annually.
- Provide general secretarial assistance, including mailing, copying, collating, and locating information as needed.
- Maintain organized electronic and physical files and materials related to assigned responsibilities.
- Support continuity of recurring ministry processes and seasonal activities.
- Provide recordkeeping for stipends and work closely with the Finance Office regarding related requests.
- Fulfills other related responsibilities as requested.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
