Administrative Assistant - Litigation

Dykema

4h•Onsite

About The Position

Dykema Gossett PLLC, a leading national law firm, is seeking an experienced Litigation Administrative Assistant for its Austin office. This role provides legal administrative support to meet the daily needs of an assigned practice group, working under the supervision of the Office Administrator. Key responsibilities include preparing, organizing, and filing electronic and non-electronic court documents, as well as assisting with new business intake (NBI) processes. The ideal candidate should possess at least five years of law firm litigation support and e-filing experience.

Requirements

Five or more years of legal support experience, with strong litigation skills, required.
Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures.
Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint.
Ability to use a redlining tool.
Excellent written and verbal communication skills, including grammar, spelling and proofreading.
High level of organizational skills, with ability to multi-task and independently meet deadlines.
Ability to deliver superior, professional services to all internal and external clients.
High degree of confidentiality regarding clients, guests, documents and conversations.
Typing speed of 55 WPM or greater.

Nice To Haves

One to two years of post-high school education, preferred.
Experience in additional practice areas is a plus.
Knowledge of NetDocuments, Intapp Open, LegalKey, Chrome River and BigHand helpful.

Responsibilities

Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts or originals, prioritizes assignments and meets specific deadlines on projects.
Files electronic and non-electronic filings with various courts.
Processes new clients and matters into new business intake (NBI) software system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI. Sets up engagement letters.
Maintains and coordinates attorneys’ calendars, including scheduling and reminding attorneys of appointments and various other dates.
Makes travel arrangements and prepares itineraries.
Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
Reviews and routes incoming mail not marked personal and confidential. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
Enters and/or releases attorneys’ time, if required. Maintains list of all current billing numbers for assigned timekeepers.
Prepares and submits expense reports.
Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
Assists other administrative assistants with work overflow.
Perform other responsibilities/tasks as requested.

Benefits

Comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally.
Competitive health, dental, and vision insurance plans.
Flexible paid time off (PTO).
Holiday leave.
Retirement savings plan with profit sharing for eligible employees.
Flexible spending programs.
Health savings account.
Commuter benefits.
Personal and parental leave programs.
Wellness programs.
Access to mental health support.
Professional development programs.
Supportive and inclusive workplace culture.
Various employee discounts and perks.