Administrative Assistant Level IV

Na Ali'i Consulting & Sales, LLC.•Arlington, VA

About The Position

Nakupuna Companies is seeking an Adminitrative Assistant to support a Federal Executive Department. The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Requirements

Minimum education: Bachelor’s Degree
Minimum ten (10) years of progressively responsible administrative experience
Experience supporting senior or executive-level leadership
Demonstrated experience managing high-priority taskers
Strong data analytical, organizational, and communication skills
Advanced Proficiency in Microsoft Office Suite
2 years of Government acquisition knowledge and experience
This position requires an active SECRET security clearance. Must be a U.S. Citizen.
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and working on a computer.

Responsibilities

Manage and track government taskers, ensuring timely and accurate completion.
Conduct research and analysis to support decision-making.
Coordinate with internal and external stakeholders to gather and synthesize information.
Provide status updates and maintain visibility over task progress.
Support special projects and data calls.
Conduct data analytics in Microsoft Suite
Manage incoming communications and facilitate appropriate responses and follow-up.
Prepare, review, and edit briefings, reports, and executive correspondence.
Serve as liaison across offices and external stakeholders.
Arrange domestic and international travel for senior leadership.
Review travel requests for compliance with federal policies and procedures.
Coordinate with travel offices to ensure timely approvals and processing.
Support administrative aspects of procurement and requisition processes.
Assist with vendor coordination and documentation preparation.
Review invoices and supporting documentation for accuracy.
Track office-related expenditures and administrative actions.
Process time and attendance actions in accordance with applicable policies.
Coordinate with payroll and HR offices to resolve administrative matters.
Support internal tracking and reporting of office activities and workload.
Support virtual meetings, videoconferencing, and collaboration tools.
Assist in maintaining awareness of software licensing and compliance requirements.
Serve as a coordination point for office IT-related needs with appropriate support teams.
Timely completion of assigned taskers and action items
Executive correspondence, briefings, and reports
Travel coordination and documentation
Administrative and procurement support documentation
Accurate timekeeping and administrative records
Status updates and tracking reports as required