Administrative Assistant - Legal

U.S. Bank • Minneapolis, MN

8d • $24 - $32 • Hybrid

About The Position

U.S. Bank is seeking an experienced administrative assistant to handle duties within the corporate law division. We are looking for an individual who can work independently but collaboratively in a fast-paced and collegial team environment.

Requirements

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities

Nice To Haves

• Demonstrate exceptional organization to manage multiple calendars, deadlines, priorities, etc.
• Must be self-motivated, have the ability to anticipate potential issues, and accurately assess and resolve problems before they escalate.
• Strong verbal and written communication skills are essential for interacting with team members, preparation of presentations, and coordinating meetings. This includes the ability to convey information clearly and professionally.
• The ability to identify issues, think critically, and find effective solutions is crucial, especially when managing complex tasks or dealing with unexpected challenges.
• Building and maintaining positive relationships with colleagues and cross-functional teams is important.
• Ability to manage multiple priorities, tasks, and deadlines.
• The ability to adapt to changing priorities and work environments is valuable, especially in a dynamic environment that involves working on various projects.
• Handling sensitive information with discretion is critical.
• A focus on providing excellent service to internal and external stakeholders.
• Strong proficiency in Microsoft products (Teams, PowerPoint, Word, Excel), AI, and other business tools. Effective use of technology platforms to solve problems, communicate, manage projects and adapt to new technologies.

Responsibilities

• Manage complex senior leader calendar, schedule and prioritize meetings, and coordinate travel arrangements
• Ability to work closely with individuals/teams to create presentations in a variety of formats and for different audiences
• Maintain team planners for required Board and management reporting and investor engagement, monitoring deadlines and coordinating related meetings as needed
• Input and review for accuracy information into a centralized database(s) and provide backup database/intake support
• Process and manage legal invoices and expense reports in a timely and accurate manner
• Monitor shared team Outlook inboxes and assist with responses as needed
• Handle a variety of confidential information and documents with strict discretion
• Organize filing systems; preparation of correspondence and documents
• Conduct research and prepare executive summaries and briefing documents
• Anticipate needs and troubleshoot issues
• Perform a broad variety of administrative duties and staff support services as assigned

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED