Administrative Assistant - Legal (Part Time)

Moodys Private Client • Calgary, AB

2d

About The Position

This part-time Administrative Assistant role provides essential support to the Director and Senior Team members within the legal department. The position requires a high level of discretion, tact, and diplomacy due to the confidential and sensitive nature of the information handled. Responsibilities include preparing and revising confidential documents, managing schedules and travel, maintaining organized filing systems, and facilitating departmental communication. The role also involves handling correspondence and assisting with technology-related issues.

Requirements

• At least three years of administrative experience in a corporate environment.
• Post secondary education
• Excellent proof reading and editing skills.
• Ability to work independently on demanding workloads and meet tight deadlines.
• Must be able to adapt quickly, multitask, prioritize effectively and have a high degree of common sense and business sense.
• Must possess initiative, sound judgment, respect for confidentiality, and strong organization and time management skills.
• Exceptional interpersonal, communication (written and verbal) and people skills are required.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.) and other platforms such as Adobe, Teams, Calendly, and Zoom.
• Able to quickly learn other information management systems and assist staff in the department with basic technology issues.

Nice To Haves

• Any type of previous experience in a sales, marking, or financial background is considered and asset.

Responsibilities

• Provides timely, accurate and efficient administrative support to Director and Senior Team members as required.
• Requires a high degree of discretion, tact, and diplomacy in dealing with senior internal and external contacts as well as protecting from disclosure highly confidential and sensitive information.
• Assists in the preparation and/or revisions of sometimes highly confidential correspondence, contracts, policies and procedures, presentations, contact lists and more sophisticated documents.
• Organizes schedules and coordinates meetings, appointments, travel arrangements, and various other functions as requested.
• Supports effective day to day operations by maintaining an organized, standardized, and well-planned filing system to ensure that files and information therein are easily accessible.
• Assists in the development and reporting duties to an executive.
• Communicates and works with all members of the department and extended team by taking a team approach to problems and their solutions.
• Handle and distribute incoming and outgoing correspondence, facsimiles, mail, and couriers.
• Other duties and support functions as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree