Administrative Assistant, Legal
About The Position
We are seeking an administrative professional to support the Legal team. This individual will be based out of 30 Hudson Yards and will report into the Vice President. Responsibilities include, but are not limited to: Managing calendar(s) with the ability to anticipate calendar conflicts, prioritize meetings and handle last-minute changes. Booking travel and accommodations, as needed. Preparing and processing expense reports. Coordinating and ordering supplies. Managing the legal invoice process, including tracking all legal invoices received, facilitating internal review and approval, communicating revisions with outside counsel, submitting approved invoices for processing and payment, and liaising with accounting and outside counsel to support timing processing and payment. Assisting with ad hoc special projects, as needed or assigned. Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $70 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side. Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.
Requirements
- Bachelor’s Degree is required.
- Minimum of 2+ years of administrative assistant experience working in a corporate/legal environment.
- Experience using a high level of discretion, dealing with highly confidential data and information.
- Must have a high level of professionalism and maturity.
- Strong verbal and written communications skills.
- Strong time management and organizational skills.
- Must be a team player and be detail-oriented.
- Proficient in Microsoft Outlook; strong knowledge of MS Word, Excel, PowerPoint.
- Ability to work with a wide range of levels and management.
- Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize.
Responsibilities
- Managing calendar(s) with the ability to anticipate calendar conflicts, prioritize meetings and handle last-minute changes.
- Booking travel and accommodations, as needed.
- Preparing and processing expense reports.
- Coordinating and ordering supplies.
- Managing the legal invoice process, including tracking all legal invoices received, facilitating internal review and approval, communicating revisions with outside counsel, submitting approved invoices for processing and payment, and liaising with accounting and outside counsel to support timing processing and payment.
- Assisting with ad hoc special projects, as needed or assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1-10 employees
