Administrative Assistant - Legal Team (In Ofc 4 Days/Wk - 2 Assessments Required)

Southern Company • Atlanta, GA

3d • Hybrid

About The Position

This position reports to the Regulatory Associate General Counsel and provides administrative support to the Regulatory Legal Team and the Transactional Legal Team of the Georgia Power Company Legal Department. This role requires a proactive, highly organized professional who can anticipate needs, build strong relationships, and ensure day-to-day operations run efficiently. Responsibilities include calendar and meeting management through Outlook, processing expense reports, timekeeping, conference room management, coordinating department events and onboarding activities, and performing other administrative duties as needed. This position requires the ability to interact professionally and effectively with attorneys, internal clients, business partners, outside counsel, and vendors. The successful candidate must demonstrate professionalism, excellent customer service, attention to detail, strong multitasking skills, and proficiency with office technology. The ideal candidate thrives in a collaborative, team-oriented environment that values inclusion, innovative thinking and continuous improvement.

Requirements

• HS Diploma (Minimum) with 3+ years’ experience or Bachelor’s degree in Business, Office Administration, or other relevant field is required
• High ethical standards and behaviors
• Ability to time-manage and complete multiple high-priority projects and activities with strict time-sensitive and competing deadlines in a flexible, organized, and dependable manner with little direction
• Excellent interpersonal, written, and verbal communication skills
• Excellent judgment and demonstrated ability to handle business and information with a high degree of discretion, confidentiality and diplomacy
• Ability to be self-directed and take a proactive approach to everyday responsibilities
• Strong focus on inclusion, innovative thinking, practical solutions, and providing excellent client service
• Able to work autonomously and in a team environment as appropriate
• Strong aptitude for technology and computer proficiency in the use of MS Office suite of applications, document management, time entry, e-filing and database software
• Keen sense of responsibility in managing others’ schedules

Nice To Haves

• Certified Administrative Professional (CAP) with the International Association of Administrative Professions (IAAP) or similar certification is preferred, but not required

Responsibilities

• Provide comprehensive administrative support to the Regulatory and Transactional Legal Teams, ensuring efficient day-to-day operations and consistent support across both practice areas.
• Manage calendars, schedule meetings, and coordinate appointments for attorneys and team members, including resolving scheduling conflicts.
• Coordinate conference room reservations and meeting logistics, including catering, materials preparation, and technology support.
• Assist with planning and coordinating department meetings, events, training sessions, and onboarding activities.
• Coordinate purchasing card activities, review and reconcile expenses, and enter transactions into Oracle for payment processing in accordance with company policies.
• Process and maintain employee timekeeping records for members of the Regulatory and Transactional Legal Teams.
• Prepare, edit, format, and distribute correspondence, presentations, reports, and other business documents.
• Serve as a professional point of contact for internal clients, business partners, outside counsel, vendors, and other stakeholders.
• Coordinate travel arrangements and related logistics as needed.
• Answer and route telephone calls, emails, and visitor inquiries in a professional and timely manner.
• Establish, maintain, and organize electronic and paper files in compliance with company policies, records retention requirements, and legal department procedures.
• Compile, organize, and safeguard confidential legal documents, sensitive information, and department records with a high degree of discretion.
• Coordinate with Information Technology, Facilities, Security, and other internal support organizations to address departmental needs and support team operations.
• Order, track, and maintain office supplies, equipment, and workspace needs for existing and new employees.
• Monitor common work areas to ensure supplies, equipment, and resources are adequately maintained and available.
• Prepare and update PowerPoint presentations, spreadsheets, and other business materials as requested by attorneys and department leadership.
• Assist with special projects and perform other administrative duties in support of the Legal Department.
• Identify opportunities to improve administrative processes, enhance efficiency, and support the overall effectiveness of the Regulatory and Transactional Legal Teams.

Benefits

• Competitive base salary
• Annual incentive awards for eligible employees
• Health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being
• Additional and specific details about total compensation and benefits will also be provided during the hiring process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level