Administrative Assistant- Law Enforcement Academy

Southeast Missouri State University•Cape Girardeau, MO

21h•Onsite

About The Position

Southeast Missouri State University (SEMO) invites applications to serve as the full-time Administrative Assistant for the Law Enforcement Academy. The Academy operates under the Department of Criminal Justice, Social Work, and Sociology as a Missouri POST Commission authorized Training Center to provide initial training to new recruits, required annual training to officers, and specialized training to individual units and newly promoted officers.

Requirements

High school diploma or GED
Demonstrated complete administrative skills including excellent interpersonal, verbal and written communication skills
Knowledge of Microsoft Office Word, Excel, Access and email programs
Excellent organizational and time management skills
Demonstrated ability to handle multiple tasks with frequent interruptions
Evidence of the ability to work independently with minimal supervision and as part of a team
Ability to interact effectively with students, faculty, staff, and the public
Demonstrated ability to handle sensitive and confidential information
Demonstrated experience and understanding of customer service

Responsibilities

Provide comprehensive administrative support to the Law Enforcement Academy and act under the Department Chairperson and Academy Director in that role.
Coordinate administrative support for the Law Enforcement Academy within the overall operations of the Department of Criminal Justice, Social Work, and Sociology.
Serve as point of contact for Academy including meeting and greeting visitors, answering questions, providing information and resources and answering phones.
Schedule meetings, appointments, and academy events.
Handle confidential and sensitive materials in compliance with FERPA, Missouri POST, and university policies.
Maintain accurate Academy records in compliance with federal and state regulatory agency standards.
Prepare, format, and distribute reports, memos, training materials, and official documents.
Disseminate law enforcement academy enrollment information.
Coordinate correspondence with students and a variety of area law enforcement agencies.
Assist in the preparation of training schedules.
Compile and track data for reporting, audits, and accreditation reviews.
Assist Academy Director in managing the Academy budget including processing purchase requisitions and purchasing supplies.