Administrative Assistant (Laboratory)
About The Position
Enjoy meaningful work while contributing to an organization that changes lives every day. Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine. Through our national network of premier fertility centers—including Reproductive Science Centers of the San Francisco Bay Area—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started. We have an immediate opening for a Laboratory Administrative Assistant to join our team at Reproductive Science Centers of the San Francisco Bay Area. This position will support our laboratory and clinic in San Ramon, California. This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.
Requirements
- Demonstrated high level of interpersonal skills with the ability to handle sensitive and confidential information with discretion.
- Professional poise, tact, and diplomacy in all interactions.
- The ability to communicate effectively with individuals at all levels of the organization.
- Proficiency in Microsoft Office Suite, including Word, Excel, Access, and PowerPoint.
- Strong attention to detail when composing, typing, and proofreading documents.
- Excellent organizational and prioritization skills with the ability to meet deadlines.
- The ability to manage multiple competing tasks while maintaining accuracy and efficiency.
- Comfortable working in a fast-paced environment with shifting priorities.
Responsibilities
- Ensure accurate and timely entry of ART data for SART reporting, maintaining records that are current and compliant.
- Manage and maintain cryo inventory logs, collaborating with the Financial Department to ensure accurate patient records and billing.
- Verify completion of Embryo Disposition Forms and coordinate timely communication and mailing to patients.
- Oversee the consent process for embryo and semen discard or donation, ensuring compliance with established standards and notifying finance of specimen status changes.
- Prepare and maintain patient charts and records, including archiving and purging files in accordance with departmental procedures.
- Develop and maintain an organized document management system for efficient access and retrieval of current and archived records.
- Prepare reports, presentations, charts, and data summaries using Microsoft Word, Excel, and PowerPoint.
- Support departmental operations through administrative tasks such as correspondence, document preparation, and coordination of internal communications.
- Maintain staff documentation and records, including licensing, credentialing, continuing education, evaluations, and required training.
- Coordinate meetings, travel, and departmental activities, including scheduling and recording meeting minutes while handling confidential information with discretion.
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Tuition assistance and professional development support
- Performance-based bonus opportunities
- Generous paid time off, paid holidays, and paid parental leave
- Life and disability benefits
- Fertility Discount Program
- Employee wellness and recognition programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
