Administrative Assistant IV

Xcel Energy • Minneapolis, MN

2d • Hybrid

About The Position

Performs a wide variety of secretarial services for an executive, handling confidential, complex, and routine assignments within established guidelines. Relieves the executive of administrative duties and exercises independent judgment and initiative within agreed-upon limits. The role supports department operations through reporting, research, presentations, correspondence, scheduling, recordkeeping, office procedures, and visitor assistance.

Requirements

• Associate degree, Professional Secretarial Certification, or equivalent.
• More than five years of experience.
• Broad knowledge of department operations and policies.
• Proficiency with computer applications, including word processing, spreadsheet, presentation, graphic, and database applications.

Nice To Haves

• Proficiency using calendaring tools.
• Experience managing expenses.

Responsibilities

• Design, create, edit, research, and analyze reports, charts, and graphs, and communicate results to the Vice President and department direct reports.
• Interface with corporate departments and handle highly confidential matters.
• During the executive’s absence, take action and use initiative and judgment to refer matters to delegated authority or handle them effectively.
• Coordinate and develop presentations; create and edit correspondence and other documents.
• Conduct special projects that require research and report development, including collecting and analyzing data and making recommendations.
• Greet and direct customers and visitors, answer routine questions, and refer visitors to appropriate personnel.
• Maintain confidential files, expense reports, and time records.
• Assimilate data and information from various sources for the department; check data input for accuracy and correct errors.
• Identify and use computer applications effectively for duties such as statistical reports, tracking systems, presentations, and word documents.
• Arrange management staff schedules, appointments, travel, and meetings.
• Develop and provide training in areas of office expertise.
• Design and administer office procedures, and evaluate and revise them as needed to improve office efficiency.

Benefits

• Spot On Bonus
• Medical/pharmacy plan
• Dental insurance
• Vision insurance
• Life insurance
• Dependent Care Flexible Spending Account
• Health Care Flexible Spending Account
• Health Savings Account (if enrolled in an eligible health plan)
• Limited-Purpose FSA (if enrolled in an eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability
• Long-term disability
• Employee Assistance Program
• Fitness Center Reimbursement (if enrolled in an eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off
• Holidays
• Volunteer Paid Time Off
• Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree