Administrative Assistant IV
About The Position
Performs a wide variety of secretarial services for an executive, handling confidential and complex assignments as well as routine matters within established guidelines. Relieves the executive of administrative duties and uses independent judgment and initiative within agreed-upon limits. The role supports department operations through research, report development, communications, scheduling, records management, and office procedure improvement. Xcel Energy supports a hybrid work model; many positions work onsite three days per week, Tuesday through Thursday, but expectations vary by role, team, and business needs.
Requirements
- Associate degree, professional secretarial certification, or equivalent.
- Five or more years of experience.
- Broad knowledge of department operations and policies.
- Proficiency with computer applications, including word processing, spreadsheet, presentation, graphic, and database applications.
Nice To Haves
- Proficiency using calendaring tools.
- Experience managing expenses.
Responsibilities
- Design, create, edit, research, and analyze reports, charts, and graphs, and communicate results with the Vice President and department direct reports.
- Interface with corporate departments.
- Handle highly confidential matters and, during the executive’s absence, use initiative and judgment to refer matters to delegated authority or handle them effectively.
- Coordinate and develop presentations; create and edit correspondence and other documents.
- Conduct special projects requiring research and report development, including collecting and analyzing data to make recommendations.
- Greet and direct customers and visitors, answer routine questions, and direct visitors to appropriate personnel.
- Maintain confidential files, expense reports, and time records.
- Assimilate department data and information from various sources; check data input for accuracy and correct errors.
- Identify computer applications that can most effectively support required duties, including statistical reports, tracking systems, presentations, and word-processing documents.
- Arrange management staff schedules, appointments, travel arrangements, and meetings.
- Develop and provide training in areas of office expertise.
- Design and administer office procedures and evaluate and revise procedures to improve office efficiency.
Benefits
- Spot On Bonus
- Medical/Pharmacy Plan
- Dental
- Vision
- Life Insurance
- Dependent Care Flexible Spending Account
- Health Care Flexible Spending Account
- Health Savings Account (if enrolled in an eligible health plan)
- Limited-Purpose FSA (if enrolled in an eligible health plan and HSA)
- Transportation Reimbursement Account
- Short-term disability
- Long-term disability
- Employee Assistance Program
- Fitness Center Reimbursement (if enrolled in an eligible health plan)
- Tuition reimbursement
- Transit programs
- Employee recognition program
- Pension
- 401(k) plan
- Paid time off
- Holidays
- Volunteer Paid Time Off
- Parental Leave
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
