Administrative Assistant IV � Clemency Parole

Cook County State's Attorney Office•Chicago, IL

1d•Onsite

About The Position

Provide administrative and clerical support to attorneys assigned to parole, en banc, and clemency hearings by preparing, maintaining, and updating case files and related documents to ensure accuracy, timeliness, and compliance with office procedures.

Requirements

Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Ability to manage a high-volume caseload and prioritize tasks in a fast-paced environment.
Proficiency in Microsoft Word.

Nice To Haves

Experience with Clerks systems, SharePoint, and Excel.
Typing speed of 50+ wpm

Responsibilities

Prepare the monthly call for parole hearings.
Pull and update files (background, clerks, IDOC sheets, minutes).
Request disciplinary records from IDOC.
Prepare locations for hearings and scan all documents.
Update parole tracking spreadsheet with accurate dates.
Provide AV Unit with paperwork and ensure all parties receive scanned documents via SharePoint.
Email defense attorneys opposition letters.
Create and organize new folders as needed.
Assemble required documents for en banc attorneys.
Update en banc spreadsheet with outcomes.
Update and maintain blue backs.
Return files and ensure videos are provided to AV Unit.
Prepare new files for each petition received.
Review petitions and extract all pertinent information.
Request RAP sheets and Rule 23s when necessary.
Upload all petitioner case records and run background checks.
Email required documentation to the Prisoner Review Board.
Email opposition/no-opposition letters to defense attorneys.
Update files after hearings, file, and record results in clemency tracking spreadsheet.
Provide front desk coverage, including relieving receptionist for lunch, breaks, and evening hours.
Answer and transfer telephone calls to appropriate staff.
Maintain confidentiality of all files, systems, and information.
Perform additional duties and responsibilities as assigned.