Administrative Assistant IV

Affirm

2d • $101,000 - $165,000 • Remote

About The Position

Affirm is seeking a resourceful, proactive, and detail-oriented Administrative Assistant to provide comprehensive support to three Vice Presidents on their Engineering Teams. This role is crucial for ensuring the leaders' time is managed efficiently, encompassing tasks such as calendar management, travel planning, and coordinating team meetings and events. The position reports to the lead Executive Assistant on the Engineering Team, involves close collaboration with the Affirm Leadership Support Team, and functions as a valuable team specialist and individual contributor.

Requirements

• 2-4 years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Demonstrates confidence and sound judgment by professionally challenging requests when appropriate, offering thoughtful alternatives, managing expectations, and ensuring decisions align with executive priorities and business objectives.
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Nice To Haves

• Familiarity working with engineering teams is desirable, but not required

Responsibilities

• Support two Senior Executives with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event coordination, including team operations for team building events and working onsite/offsite meetings
• Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.
• Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
• Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects
• Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams.

Benefits

• 100% subsidized medical coverage
• dental and vision for you and your dependents
• Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
• competitive vacation and holiday schedules
• Employee Stock Purchase Plan (ESPP) enabling you to buy shares of Affirm at a discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed