Assistant IV, Administrative

American Red Cross • Charleston, WV

17h • Onsite

About The Position

The Regional Executive Coordinator serves as a key strategic partner to the Regional CEO and the Regional Leadership Team, helping drive focus, alignment, and results across all areas of the American Red Cross mission in the Central and Appalachia region. As a member of the Regional Leadership Team, this role supports the region's leadership in advancing priorities that strengthen communities, improve coordination, and ensure operational excellence. From managing executive-level projects to organizing meetings, plans, and follow-through, the Regional Executive Coordinator plays an essential role in keeping the team connected, informed, and moving forward with purpose. More than an administrative position, this is a leadership support role that blends organization, communication, and initiative. The Regional Executive Coordinator helps turn plans into action, translating strategy into clear priorities, managing key deliverables, and creating the systems that keep one of the nation’s most active Red Cross regions running smoothly. It’s a role for someone who thrives on collaboration, values details and precision, and is inspired by helping humanitarian leaders and the American Red Cross make an even greater impact.

Requirements

• High School or equivalent required.
• Minimum 7 years related experience or equivalent combination of education and related experience required.
• Excellent verbal and written communication skills.
• Proficient in personal computer use and Microsoft Office Suite.
• Proficient typing skills required.
• Ability to work on a team.

Nice To Haves

• Higher education degree preferred.
• Knowledge of project management tools and data visualization tools like Power BI preferred.
• Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred.
• Ability to prepare and edit complex documents is preferred.

Responsibilities

• Serve as strategic and administrative support to the Regional CEO, managing complex administrative priorities with professionalism, precision, and confidentiality.
• Prepare high-impact materials, correspondence, and reports that drive effective decision-making and smooth regional operations across the Central Appalachia Region.
• Ensure all communications and documents align with the mission and standards of the American Red Cross.
• Serve as a strategic and thought partner to the Regional CEO and Regional Leadership Team, helping organize and advance regional plans and priorities that drive community outcomes and regional impact.
• Coordinate leadership meetings, board meetings, create and track action plans, and ensure seamless follow-up that supports alignment across departments, chapters and community partners.
• Support the Regional CEO in aligning people, plans, and performance to achieve regional goals.
• Create, edit, and refine written materials, presentations, and reports that inform, inspire, and align the team.
• Use advanced tools and systems to produce polished communications and executive deliverables that support strategic clarity and strong organizational culture.
• Collect, analyze, and present data through clear reports, timelines, and visualizations that highlight progress, outcomes, and opportunities across the region.
• Ensure leadership has the tools and context needed to measure impact and advance mission-driven goals.
• Take ownership of special projects that strengthen regional effectiveness, collaboration and outcomes.
• Coordinate logistics, track deliverables, and ensure milestones are met.
• Represent the Regional CEO’s office on cross-functional initiatives that move the mission forward and enhance operational excellence.
• Provide leadership support to administrative and volunteer staff, modeling professionalism, collaboration, and accountability.
• Foster a culture of teamwork where every member of the regional team feels supported and equipped to deliver meaningful results.
• Actively support, develop, and guide volunteers to support your role, ensuring they are equipped and appreciated for their vital role in carrying out the Red Cross mission.
• Partner with regional leaders to create meaningful and sustainable volunteer experiences that extend the organization’s reach and impact.

Benefits

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED