Administrative Assistant IV - #26-26485
US Tech Solutions•East Hanover, NJ
About The Position
The Administrative Assistant IV provides administrative support and executes daily activities to keep operations running smoothly. The role manages budgets, expenses, supply orders, phone calls, and emails while building effective relationships with the people supported. It also coordinates internal communications and logistics for travel, events, meetings, training, and other activities. This is a five-month contract with a possible extension.
Requirements
- Proven experience in administrative and support roles.
- Highly developed customer service orientation and strong service and client orientation.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
- Strong attention to detail, proactive attitude, clear communication, and strong interpersonal skills.
- Excellent teamwork abilities and the ability to anticipate needs and respond accordingly.
- Experience supporting leaders at the Senior Director and VP levels.
- Proven communication skills and curiosity.
- Ability to proactively manage customer and stakeholder needs.
- High degree of flexibility and adaptability.
- Creative thinking and demonstrated problem-solving abilities.
- Drive and independence to complete tasks on time.
- Ability to take a collaborative approach using networks across the organization.
- Self-starter capable of prioritizing and managing multiple agenda topics.
- Reliable, detail-oriented, precise, and diligent.
- Effective organizational skills and ability to function well under pressure.
- Bachelor’s degree or equivalent experience.
Responsibilities
- Provide administrative support, execute daily activities, and build effective relationships with those supported.
- Perform duties related to budget, expense, and purchasing processes as needed.
- Answer phone calls and emails, responding appropriately to queries and requests.
- Manage archiving and filing in accordance with statutory requirements and company policies.
- Complete and update reports while maintaining data and system accuracy.
- Undertake additional projects and tasks as requested.
- Coordinate internal communications for the function, including building and updating presentation decks.
- Coordinate logistics for travel, events, meetings, training, and other activities as required.
